Finance Executive - Payables

Radisson Hotel Group; Dadri; On-site; INR 300,000 - 420,000; Full time

Job summary

Radisson Hotel Group in India is seeking an Accounts Payable professional to manage invoice processing, approvals, and supplier payments. The role focuses on accuracy in coding, timely month-end accruals, and maintaining supplier records to support financial reports.

Responsibilities include validating invoices, reconciling statements, and ensuring proper documentation for audit trails, while aiding month-end close and cash flow planning.

Qualifications

• Process invoices and route for approval according to internal controls.
• Ensure all accounts payable transactions have proper signatures.
• Reconcile supplier statements and maintain accuracy of records.
• Prepare monthly expense accruals and reports.
• Assist in month-end close and cash flow calculations.

Responsibilities

• Invoice Processing & Approval: Compare PO to invoices and distribute for department head approval.
• Invoice Audit & Accuracy: Verify charges, code invoices, balance open items and accrue unposted invoices.
• Payments & Cash Flow: Summarize payments due and coordinate with finance for cash needs.
• Travel Agency Commissions: Follow up on commissions as required.
• File & Records Management: Maintain files and registers for accounts payable.

Job description

Achieve financial goals and improvement over prior year performance (GOP, RevPAR, RSI).

Customer satisfaction and loyalty goals (100% guest satisfaction).

Timeliness and accuracy of financial reporting.

Invoice Processing & Approval

• Compare purchase orders to invoices and distribute them to appropriate Department Heads for approval.
• Ensure all accounts payable transactions have all required signatures.
• Check supporting documentation confirming delivery of goods and services.
• Ensure proper backup is attached to expense reports.
• Authorize and enter relevant information into the accounts payable system.

Invoice Audit & Accuracy

• Audit bills for errors and correct them as necessary.
• Ensure correct charging amounts by coding invoices.
• Input approved invoices and balance open invoices.
• Accrue unposted invoices for month-end.
• Stamp all invoices "PAID" before sending to check signers.
• Reconcile all supplier statements and the Trade Creditors control account.
• Request missing invoices and make necessary adjustments.
• Follow up monthly on outstanding supplier invoices awaiting authorisation, missing invoices, and credit notes.
• Run monthly accounts payable reports and reconcile with receiving records.
• Prepare monthly expense accruals.

Payments & Cash Flow

• Summarize payments due and communicate cash needs to the Assistant Accountant.
• Organize foreign drafts and telegraphic transfers as required.
• Keep file on audited food invoices and handle monthly payments.

Travel Agency Commissions

• Perform necessary follow-up.

File & Records Management

• Maintain all necessary files and registers for accounts payable.