Accounts Payable Executive

Synergy Maritime; Ernakulam; On-site; INR 600,000 - 900,000; Full time

Job summary

Synergy Maritime is seeking an Accounts Payable Executive to handle invoice processing, supplier payments, reconciliations, and journal entries, ensuring timely closures and prompt vendor query resolution. The role also supports process improvements, migrations, and system changes.

The candidate will work with ERP systems, MS Excel, and banking processes, requiring strong analytical skills and stakeholder management. Collaboration during migrations and system upgrades is essential.

Qualifications

• Bachelor degree in Commerce / Accounting / Finance required.
• Minimum 12 years of experience in Accounts Payable or similar finance roles.
• Experience with ERP systems and process migrations is a plus.

Responsibilities

• Transfer invoices from Document Repository System to the Accounting System.
• Post entries for exchange gain/loss and other journal entries.
• Create/update beneficiary account details in the bank portal for new suppliers.
• Process supplier payments, advance payments, refunds, and perform reconciliations.
• Manage pay batch creation and updates to meet KPIs and vendor ledgers.
• Complete Bank Reconciliation Statement on the first working day of each month.
• Investigate and resolve supplier queries with same-day feedback.
• Support monthly and yearly closures within defined timelines.
• Upload supporting documents against expenses.
• Contribute as a team player during migrations and system upgrades.

Skills

Accounts Payable processes

ERP/Accounting systems

MS Excel

Banking & reconciliation

Analytical & problem-solving

Communication & stakeholder mgmt

Teamwork & adaptability

Education

Bachelor's degree in Commerce / Accounting / Finance

Tools

ERP systems

MS Excel

Job description

Job Description

The Accounts Payable Executive will handle invoice processing, supplier payments, reconciliations, and journal entries while ensuring timely closures and vendor query resolution. The role also supports process improvements, migrations, and system changes.

Key Responsibilities

• Transfer invoices from the Document Repository System to the Accounting System.
• Pass entries for exchange gain/loss and other required journal entries.
• Create and update beneficiary account details in the bank portal for new suppliers.
• Process supplier payments, advance payments, refunds, and perform reconciliation and follow-ups.
• Manage pay batch creation and updates, ensuring adherence to KPIs and maintaining vendor ledgers.
• Ensure completion of Bank Reconciliation Statement (BRS) on the first working day of every month.
• Investigate and resolve supplier queries, providing feedback on the same day.
• Support monthly and yearly closure activities within defined timelines.
• Upload supporting documents against expenses booked in the system.
• Actively contribute as a team player during migration, system upgrades, and process changes.

Key Skills & Competencies

• Strong knowledge of Accounts Payable processes.
• Proficiency in ERP/Accounting systems and MS Excel.
• Good understanding of banking processes and reconciliation.
• Strong analytical and problem-solving skills.
• Ability to work under pressure and meet deadlines.
• Excellent communication and stakeholder management skills.
• Team-oriented with adaptability to system/procedure changes.

Qualification & Experience

• Bachelors degree in Commerce / Accounting / Finance (or equivalent).
• 12 years of experience in Accounts Payable or similar finance roles.
• Experience with ERP systems and exposure to process migrations will be an added advantage.