Finance Coordinator

Jhpiego; New Delhi; On-site; INR 600,000 - 900,000; Full time

Job summary

Jhpiego seeks a Finance Coordinator to support accounts payable across projects, ensuring accurate documentation and banking transactions.

You will reconcile invoices, code expenses, maintain filing systems, assist audits, and serve as a liaison between field teams and the central finance office in humanitarian operations.

Qualifications

• Bachelor's degree in Accounting/Finance/Business Administration required.
• Minimum 3 years of hands-on experience in accounts payable or financial administration (NGO/INGO).
• Hands-on experience with QuickBooks; strong MS Office (Word, Excel, PowerPoint) skills.

Responsibilities

• Process invoices, perform three-way matching, and prepare VAT and TDS calculations.
• Code expenses to GL accounts, cost centers, and donor projects; resolve discrepancies.
• Maintain electronic and physical filing for payable documents; assist in month-end close.

Skills

Attention to detail

Analytical thinking

Education

Bachelor's degree in Accounting/Finance/Business Administration

Tools

QuickBooks

Microsoft Office

Job description

Job Summary

The Finance Coordinator plays a vital support role in ensuring smooth financial operations across accounts payable functions and project interventions. Key responsibilities include conducting primary financial reviews, maintaining precise documentation, processing banking transactions, entering financial data into accounting systems, and supporting internal and external audits.

Serving as a crucial liaison between field/program teams and the central finance office, the Finance Coordinator ensures all intervention expenditures are accurately recorded, fully compliant with organizational standards, donor requirements, and government regulations, and prepared for audit review. This position is central to driving financial accountability, robust documentation management, and audit readiness across humanitarian operations.

Responsibilities

• Invoice Processing Reconciliation: Review, verify, and match vendor invoices against purchase requisitions (PRs)/ purchase orders (POs), contracts, pre-approval and receiving reports (three-way matching).
• Prepare accurate bill-wise VAT and Tax Deducted at Source (TDS) calculation sheets and attach them to the top of each bill.
• Code expenses correctly to appropriate general ledger accounts, cost centers, and donor projects.
• Resolve invoice discrepancies, missing documentation, or pricing issues directly with the procurement/respective department.
• Reconcile advance payments promptly upon receiving bills within the established deadline.
• Financial Record Keeping System Data Entry: Accurately post financial transactions into QuickBooks using the appropriate General Ledger (GL) accounts and Classes.
• Maintain an organized, fully compliant digital and physical filing system for all payable documents, receipts, and vouchers.
• Assist in preparing monthly accounts payable, ageing schedules, and month-end reconciliation reports.
• Retrieve financial documents and support sampling requests during internal and external audits.
• Banking Payment Execution: Prepare payment - Electronic fund transfers (EFTs), cheques, and wire payment batches for approval.
• Maintain an account-wise cheque/cheque book register with the proper custodian.
• Maintain a banking correspondence file and securely preserve Contract /Form C-related documents.
• Communication, Compliance and Custodian: Facilitate financial training/orientation workshops for non-finance team members.
• Serve as the primary contact point for vendor (internal and External) inquiries regarding payment status.
• Ensure all disbursements align with internal approval limits, tax deduction rules (VAT/TDS), and relevant legal standards.
• Maintain high archiving standards by filing and safely storing all financial vouchers, bills, and supporting documentation.

Education

Bachelor's Degree preferably in Accounting/Finance/Business Administration.

Experience

Minimum 3 years of hands-on experience in accounts payable, general accounting, or financial administration (NGO/INGO sector).

Technical Skills

• Hands-on experience with accounting software is essential, with QuickBooks expertise being an added advantage.
• Strong skills in Microsoft Office (Word, Excel, and PowerPoint).

Preferred Qualifications

• High attention to detail, strong numerical skills, organizational abilities, and a high standard of integrity and confidentiality.
• Proven ability to manage competing priorities and meet tight month-end reporting deadlines.
• Working knowledge of local labor laws and tax codes.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.