Associate – Finance

Udyogini; Kolkata District; On-site; INR 240,000 - 360,000; Full time

Job summary

Udyogini seeks an Associate – Finance in Kolkata to manage financial data entry and documentation. The ideal candidate will have 1-2 years of experience in finance or accounting, preferably in the NGO sector. Responsibilities include maintaining financial records, supporting reporting, and coordinating among different locations. Candidates should possess a bachelor’s degree in Finance or Accounting and be proficient in MS Excel and MS Word. The role is crucial for smooth financial operations across locations.

Qualifications

• 1-2 years of experience in finance or accounting roles, preferably in the NGO sector.
• Basic understanding of accounting concepts such as vouchers, invoices, and expense classification.
• Willingness to work in a centralized finance support role from Kolkata.

Responsibilities

• Enter day-to-day financial data from various locations into prescribed formats.
• Maintain accurate entries of vouchers, bills, invoices, and expense records.
• Support preparation of monthly finance MIS reports and Donor Reports.

Skills

Financial Data Entry

Basic Accounting Concepts

MS Excel

Record Management

Multi-State Coordination

Education

Bachelor’s degree in Finance, Accounting, or related field

Tools

MS Excel

MS Word

Job description

Position: Associate – Finance

Location: Kolkata – West Bengal

Report To: Chief Finance Officer

This position is seeking a candidate who will play a crucial role in finance data entry, record management, documentation, and reporting for operations across different locations. The role requires accuracy, discipline, basic accounting understanding, and the ability to coordinate with multiple locations for timely collection, entry, verification, and maintenance of financial records. This role is ideal for candidates with 1–2 years of experience who are comfortable working with numbers, handling documentation, managing Excel-based tasks, and coordinating centrally across multiple operational units.

Key Responsibilities

• Financial Data Entry and Accounting Support
  • Enter day-to-day financial data received from different locations into prescribed formats, trackers, and systems.
  • Maintain accurate entries of vouchers, bills, invoices, receipts, payment records, advances, and expense details.
  • Update finance MIS, expense trackers, budget utilization sheets, and other assigned reporting formats.
  • Support timely entry and compilation of accounting and finance-related data from multiple locations.
• Documentation and Record Maintenance
  • Maintain proper digital and physical records of financial documents received from different locations.
  • Organize, scan, rename, and archive vouchers, bills, supporting documents, and approvals in a structured manner.
  • Ensure that all records are properly filed and available for audit, verification, and reporting purposes.
  • Track missing, incomplete, or pending documents and follow up with concerned teams.
• Multi-State Finance Coordination
  • Coordinate regularly with finance and programme teams for collection of financial data and supporting documents.
  • Follow up on pending bills, vouchers, approvals, reimbursement records, and other finance-related papers.
  • Assist in ensuring that documents received from different locations are complete, properly coded, and ready for entry or review.
  • Escalate discrepancies, gaps, or delays to the reporting manager.
• MIS, Reconciliation, and Reporting Support
  • Support preparation of monthly and periodic finance MIS reports and Donor Report.
  • Assist in compiling data for budget tracking, expense summaries, utilization reporting, and internal reviews.
  • Support basic reconciliation of records across Excel sheets, statements, vouchers, and internal trackers under supervision.
  • Help prepare data for audits, donor reporting, internal finance reviews, and management reporting.
• Compliance and Control Support
  • Maintain confidentiality and integrity of financial and organizational data.
  • Follow internal finance processes, data management protocols, and document control systems.
  • Ensure all entries are accurate, properly supported, and made within timelines.
  • Support finance team in strengthening record discipline and document readiness across locations.
• Any Other work assigned by the Reporting Manager

Qualifications

• Bachelor’s degree in Finance, Accounting, or a related field.
• 1-2 years of experience in finance or accounting roles, preferably in the NGO sector.
• Basic understanding of accounting concepts such as vouchers, invoices, ledgers, cash book, bank book, debits, credits, and expense classification.
• Basic working knowledge of MS Excel, MS Word, email, and digital file management.
• Ability to work independently and collaboratively within a team.
• Willingness to work in a centralized finance support role from Kolkata.