Accountant

Calcutta Foundation; Kolkata District; On-site; INR 420,000 - 600,000; Full time

Job summary

Calcutta Foundation is seeking an Accountant to manage daily accounting operations, donor-specific records, statutory compliance, banking activities and financial reporting. The role collaborates with Programme, Finance and Operations teams to ensure budget adherence and robust controls.

The candidate will handle donor-focused reporting, FCRA filings, Form 10BD coordination and ensure timely filings, with experience in Tally and regulatory compliance.

Qualifications

• Bachelor's degree in Commerce (B.Com) / Accounting / Finance or a related discipline.
• CA Inter / CMA / M.Com will be an added advantage.
• 2 to 4 years of relevant work experience in accounting, finance or a similar role.

Responsibilities

• Maintain day-to-day accounting records with accurate and timely recording of transactions.
• Maintain books of accounts using Tally and ensure proper documentation.
• Prepare and maintain vouchers, invoices, bills, receipts and other financial records.
• Reconcile ledgers and ensure accuracy and completeness of accounts.
• Maintain donor-related accounts and track donor-wise income and expenditure.
• Assist in the preparation of periodic financial statements and reports.

Skills

Attention to detail

Analytical thinking

Multitasking

Education

B.Com / Accounting / Finance

CA Inter / CMA / M.Com (advantage)

Tools

Tally

Bank reconciliations

Job description

We are looking for a detail-oriented and responsible Accountant to manage day-to-day accounting operations, donor-specific financial records, statutory compliances, banking activities and financial reporting. The role will be responsible for maintaining accurate books of accounts, ensuring expenses are incurred in accordance with approved budgets, preparing donor financial reports and supporting timely statutory filings.

The Accountant will work closely with the Programme, Finance and Operations teams to ensure proper budget utilisation, documentation and financial controls. The role will also involve coordination with the accounts team for FCRA filings, Form 10BD and other compliance-related requirements .

Key Responsibilities:

• Maintain day-to-day accounting records and ensure accurate and timely recording of financial transactions.
• Maintain books of accounts using Tally and ensure that all entries and supporting documents are properly recorded and maintained.
• Prepare and maintain vouchers, invoices, bills, receipts and other financial documentation.
• Reconcile ledgers and ensure accuracy and completeness of accounting records.
• Maintain specific donor-related accounts and ensure proper allocation and tracking of donor-wise income and expenditure.
• Assist in the preparation of periodic financial statements and other accounting reports.

B. Donor Financial Reporting & Budget Management

• Prepare donor-specific financial reports and expenditure statements as required.
• Track project expenditure against approved budgets and ensure expenses are incurred in accordance with budget provisions.
• Coordinate with the Programme team to ensure proper budget utilisation and adherence to approved project budgets.
• Review expenditure documents and supporting bills for accuracy, completeness and compliance with organisational and donor requirements.
• Maintain donor-wise financial records and supporting documentation for reporting and audit purposes.
• Identify budget variances and coordinate with the concerned teams for clarification and corrective action.

C. Statutory Compliance

• Manage and maintain records related to TDS deduction, payment and filing .
• Ensure timely compliance with Professional Tax (P.Tax) requirements.
• Support and maintain records for Income Tax -related compliance and filings.
• Ensure proper deduction, accounting and payment of applicable statutory taxes.
• Maintain statutory registers, challans, returns and other supporting documents.
• Coordinate with external professionals/consultants, wherever required, for statutory compliance matters.

D. Banking & Financial Transactions

• Handle day-to-day banking-related activities and maintain proper records of all bank transactions.
• Prepare and process payments, bank transfers and other financial transactions as authorised.
• Perform regular bank reconciliations and resolve discrepancies, if any.
• Maintain bank statements, payment records, deposit records and other relevant banking documentation.
• Coordinate with banks and relevant internal teams for account-related requirements.

E. Petty Cash Management

• Maintain and manage petty cash as per organisational policies and approved limits.
• Record all petty cash transactions accurately and maintain supporting bills and vouchers.
• Conduct periodic petty cash reconciliation and ensure proper documentation.
• Ensure timely submission and settlement of petty cash expenses.

F. FCRA & Other Compliance Coordination

• Coordinate with the Accounts/Finance team for FCRA-related filings and compliance requirements .
• Support the preparation and submission of Form 10BD and related documentation.
• Maintain accurate donor contribution records and supporting documents required for statutory and donor compliance.
• Assist in providing financial records and supporting documents required during audits and compliance reviews.
• Coordinate with relevant teams to ensure timely completion of finance-related statutory and donor compliance requirements.

G. Coordination & Documentation

• Coordinate with the Programme team regarding project budgets, expenditure and financial documentation.
• Work closely with the Finance and Accounts team to ensure timely completion of accounting and compliance activities.
• Maintain systematic records of financial documents, donor reports, tax filings, bank records, vouchers and supporting documents.
• Provide financial information and documentation required for management reviews, donor reporting and audits.
• Ensure that all financial records are complete, organised and readily available for audit and reporting purposes.

• Education
• Bachelor's degree in Commerce ( B.Com ) / Accounting / Finance or a related discipline.
• Professional qualifications such as CA Inter / CMA / M.Com will be an added advantage.
• Experience
• 2 to 4 years of relevant work experience in accounting, finance or a similar role.
• Prior experience in the development/non-profit sector and working with donor-funded projects will be preferred.
• Experience in Tally, TDS, Professional Tax, Income Tax and donor financial reporting is required.

Desired Competencies:

• Strong knowledge of Tally and accounting principles .
• Good knowledge of TDS deduction, payment and filing .
• Good knowledge of Professional Tax and Income Tax compliance .
• Strong understanding of banking operations and bank reconciliation.
• Ability to prepare donor-specific financial reports and track project expenditure against budgets.
• Strong attention to detail and accuracy in financial record-keeping.
• Good analytical, organisational and documentation skills.
• Ability to coordinate effectively with Programme, Finance and Accounts teams.
• Ability to manage multiple financial activities and meet statutory and reporting deadlines.
• Knowledge of FCRA compliance and Form 10BD will be an added advantage.