Female Personal Assistant

Shashwath Solution; Pune District; On-site; INR 279,000 - 502,000; Full time

Job summary

Shashwath Solution in Pune, Maharashtra, invites a skilled Virtual Assistant to support the MD/Director with calendar management, document preparation, and correspondence. You will assist in preparing financial statements and reports, open and route letters and emails, and help prepare board presentations.

The role includes organizing meetings, taking minutes, coordinating schedules, and handling day-to-day administrative tasks using Word, Excel, databases and presentation software.

Qualifications

• Fluency in English, Kannada and Hindi required.
• Experience as a virtual assistant with general administrative support.
• Strong organizational and communication skills.

Responsibilities

• Correspondence: Drafting, handling correspondence, and answering calls and messages.
• Documents: Organizing documents, filing, and preparing documents.
• Meetings: Organizing and servicing meetings, producing agendas, taking minutes, and capturing notes.
• Schedule: Scheduling appointments and maintaining company schedules.
• Other: Managing MDs appointments, documenting information, coordinating calendars, taking messages and arranging appointments.
• Organizing and servicing meetings (producing agendas and taking minutes)
• Managing databases
• Prioritizing workloads
• Implementing new procedures and administrative systems
• Coordinating mailshots and publicity tasks

Skills

Calendar Coordination

Document Management

Time Management

Communication Skills

Appointment Scheduling

Office Organization

Task Prioritization

Meeting Minutes

Research & Data Prep

Tools

Microsoft Word

Microsoft Excel

Databases

Presentation Software

Job description

Note: Candidate must be fluent in English, Kannada and Hindi Languages.

Job Highlights

• Managing calendars of the MD Director Managing Partner and coordinating meetings and calls.
• Support in preparing financial statements, reports, memos, invoices letters, and other documents.
• Opening, sorting and distributing incoming letters, emails, and other correspondence.
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
• Helping prepare for meetings and accurately recording minutes from meetings.
• Using various software, including word, spreadsheets, databases, and presentation software.
• Reading and analyzing incoming memos, submissions, and distributing them as needed.
• Performing office duties that include ordering supplies and managing a records database.
• Experience as a virtual assistant and Provide general administrative support.

Role & Responsibilities

• Correspondence: Drafting, Correspondence, handling correspondence, and answering calls and messages
• Documents: Organizing documents, filing, and preparing documents
• Meetings: Organizing and servicing meetings, producing agendas, taking minutes, and capturing notes
• Schedule: Scheduling appointments and maintaining company schedules
• Other: Managing day to day MDs appointments, documenting the information, and coordinating calendars, taking messages and handling correspondence, maintaining diaries and arranging appointments, typing, preparing and collating reports, filing etc.
• Organizing and servicing meetings (producing agendas and taking minutes)
• Managing databases
• Prioritizing workloads
• Implementing new procedures and administrative systems
• Coordinating mail-shots and similar publicity tasks

Mandatory Key Skills

• Document Management
• Calendar Coordination
• Message Taking
• Correspondence Handling
• Administrative Coordination
• Office Organization
• Task Prioritization
• Time Management
• Communication Skills
• Appointment Scheduling*