Female Personal Assistant

Shashwath Solution; Dadri; On-site; INR 300,000 - 500,000; Full time

Job summary

Shashwath Solution seeks a proactive Administrative Assistant to support the MD Director and leadership team from Dadri, Uttar Pradesh. The role emphasizes calendar management, correspondence, document filing, and minute-taking for boards and executives.

You will prepare reports, invoices and memos, keep databases organized, and assist with meetings. Fluency in English, Kannada and Hindi is required to communicate with internal teams and external partners, with strong time management and

Qualifications

• Proficient in document management and filing systems.
• Strong scheduling and calendar coordination required.
• Ability to take messages and manage correspondence professionally.

Responsibilities

• Draft and handle correspondence, answer calls and messages.
• Organize and file documents, prepare documents.
• Organize meetings, prepare agendas, take minutes.
• Schedule appointments and maintain company calendars.
• Manage MD's appointments, coordinate calendars, and diaries.
• Prepare reports, queries, and collate information.
• Maintain databases and organize records.
• Prioritize workloads and implement admin processes.

Skills

Document Management

Calendar Coordination

Message Taking

Correspondence Handling

Administrative Coordination

Office Organization

Task Prioritization

Time Management

Communication Skills

Appointment Scheduling

Job description

Note: Candidate must be fluent in English, Kannada and Hindi Languages.

Job Highlights

• Managing calendars of the MD Director Managing Partner and coordinating meetings and calls.
• Support in preparing financial statements, reports, memos, invoices letters, and other documents.
• Opening, sorting and distributing incoming letters, emails, and other correspondence.
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
• Helping prepare for meetings and accurately recording minutes from meetings.
• Using various software, including word, spreadsheets, databases, and presentation software.
• Reading and analyzing incoming memos, submissions, and distributing them as needed.
• Performing office duties that include ordering supplies and managing a records database.
• Experience as a virtual assistant and Provide general administrative support.

Role & Responsibilities

• Correspondence: Drafting, Correspondence, handling correspondence, and answering calls and messages
• Documents: Organizing documents, filing, and preparing documents
• Meetings: Organizing and servicing meetings, producing agendas, taking minutes, and capturing notes
• Schedule: Scheduling appointments and maintaining company schedules
• Other: Managing day to day MDs appointments, documenting the information, and coordinating calendars, taking messages and handling correspondence, maintaining diaries and arranging appointments, typing, preparing and collating reports, filing etc.
• Organizing and servicing meetings (producing agendas and taking minutes)
• Managing databases
• Prioritizing workloads
• Implementing new procedures and administrative systems
• Coordinating mail-shots and similar publicity tasks

Mandatory Key Skills

• Document Management
• Calendar Coordination
• Message Taking
• Correspondence Handling
• Administrative Coordination
• Office Organization
• Task Prioritization
• Time Management
• Communication Skills
• Appointment Scheduling*