Factory Admin Assistant/Manager

WESTERN ADSORBENTS AND CATALYSTS; Gujarat; On-site; INR 223,000 - 335,000; Full time

Job summary

WESTERN ADSORBENTS AND CATALYSTS is seeking a Factory Administration Assistant/Manager in Gujarat to streamline daily administrative, operational, and facility duties. You will serve as the backbone of the factory, coordinating shop-floor labor, vendor relations, and regulatory compliance to maintain productivity and safety.

The role covers office and facility operations, labor administration, and liaising with local authorities, with hands-on oversight of attendance, security, procurement, and

Qualifications

• Bachelor’s degree in Business Administration, Commerce, or a related field.
• 2–5 years of administrative experience in manufacturing or industrial settings.
• Fluency in Gujarati; working knowledge of English and Hindi.

Responsibilities

• Oversee housekeeping, sanitation and waste disposal in factory and office areas.
• Coordinate asset maintenance for office equipment, utilities, and facilities.
• Supervise security, gate controls, CCTV, and visitor logs.
• Manage supply inventory and procurement of stationery, pantry items, PPE.
• Track attendance, coordinate with labor contractors, and address payroll queries.
• Support welfare services including canteen and first-aid readiness.
• Maintain records for local factory acts, labor laws, and environmental regulations.
• Liaise with authorities and utilities under senior management guidance.
• Supervise container/truck loading with quality and quantity checks.
• Arrange ground support and manage gate/Weighbridge counts and invoicing checks.
• Oversee courier services and maintain tracking registers.
• Ensure compliance with safety standards and regulatory requirements.

Skills

Problem-solving

Multitasking

Assertiveness

MS Office

Communication

Education

Bachelor’s degree in Business Administration, Commerce, or related field

Tools

MS Office Suite

Job description

The Factory Administration Assistant / Manager will oversee and streamline the daily administrative, operational, and facility operations of our unit. individual serves as the backbone of the factory, ensuring seamless coordination between shop-floor labor, vendor management, regulatory compliance, and executive management to maximize productivity and maintain a safe working environment.

Key Responsibilities

Facility & Office Operations

• Housekeeping management: Oversee daily cleaning, sanitation, and waste disposal protocols across the factory and office spaces.
• Asset maintenance: Schedule and track routine maintenance for office equipment, utilities (power, water, internet), and facility infrastructure.
• Security supervision: Manage gate controls, CCTV monitoring, security personnel deployment, and visitor logs.
• Supply management: Maintain all type inventory and procure office stationery, pantry items, and safety consumables (PPE),etc.

Labor & HR Administration

• Attendance tracking: Manage daily biometric or manual attendance logs for both permanent workers and contractual labor.
• Contractor coordination: Liaise with labor contractors to ensure adequate manpower supply according to production demands.
• Grievance handling: Act as the first point of contact for workers' administrative issues, leave requests, and payroll queries.
• Welfare management: Oversee factory canteen operations, drinking water availability, and basic first-aid station readiness.

Compliance & Liaisoning

• Statutory adherence: Assist management in maintaining records required for local factory acts, labor laws, and environmental regulations.
• Document control: Organise and update licenses, renewals, control of all certificates, and insurance policies.
• External liaisoning: Coordinate with local authorities, utility boards, and neighborhood bodies under the guidance of senior management.

Logistics & Dispatches Support

• Supervision: Personally ensure that every container/truck loading and unloading operation is executed with Quality & Quantity.
• Resources: Dynamically arrange and align all required ground supports on short notice as required
• Gate & Weighbridge Control: Oversee & Verifying physical counts and material grades against delivery challans, invoices, and purchase orders before authorizing gate entry or exit.
• Courier & dispatch: Manage incoming and outgoing courier services, maintaining accurate tracking registers.

Technical & Core Skills

• Software proficiency: Strong hands-on experience with MS Office (Word, Excel) and basic email communication.
• Regulatory familiarity: Basic understanding of factory laws, safety standards, and labor regulations.
• Language skills: Fluency in Gujarati (essential for communicating with workers) and working knowledge of English/Hindi.

Soft Skills

• Problem-solving: Ability to handle on-the-ground conflicts and sudden operational bottlenecks independently.
• Multitasking: High adaptability to juggle multiple administrative responsibilities in a fast-paced environment.
• Assertiveness: Strong personality to manage ground labor while maintaining a respectful workplace.

Required Qualifications & Skills - Education & Experience

• Degree holders: Bachelor’s degree in Business Administration, Commerce, Human Resources, or a related field.
• Experience level: 2–5 years of administrative experience specifically within a manufacturing or industrial environment (MSME experience preferred).

Job Type: Full-time

Pay: ₹20,000.00 - ₹30,000.00 per month

Work Location: In person