Manager- Administration

Kemin Industries; Nashville (TN); On-site; USD 80,000 - 100,000; Full time

Job summary

A leading industry firm is seeking a Manager -Admin to oversee administrative operations, ensuring the efficient functioning of facilities and compliance. Responsibilities include managing security, canteen operations, and vendor contracts, while coordinating with HR and production teams. The ideal candidate will have extensive experience in facility management and statutory compliance. This role requires strong leadership and organizational skills to ensure smooth operations across various functions.

Qualifications

• 10 – 15 years of experience with facility management, canteen operations, and transport logistics experience.
• Strong knowledge of factory administration and statutory compliance.

Responsibilities

• Oversee day-to-day administrative activities of the factory.
• Manage security services and ensure plant safety.
• Supervise canteen operations, ensuring quality, hygiene, and timely service.

Skills

Facility management

Transport logistics

Administrative oversight

Education

Graduate / Postgraduate (Any discipline; MBA/Administration preferred)

Job description

Overview

Location: Gummidipoondi

The Manager -Admin is responsible for managing overall administrative operations of the factory, ensuring smooth functioning of facilities, statutory compliance, security, housekeeping, transport, canteen, and vendor management, while supporting uninterrupted plant operations.

Responsibilities

• Administration & Facilities Management
  • Oversee day-to-day administrative activities of the factory
  • Manage factory infrastructure, utilities, and facilities
  • Ensure upkeep of buildings, equipment, and common areas
  • Develop and implement standardized administrative SOPs, ensuring consistent and efficient processes
  • Collaborate with relevant teams to address facility-related issues promptly
• Security, Housekeeping & Transport
  • Manage security services and ensure plant safety
  • Oversee housekeeping standards across the factory
  • Ensure the implementation of 5S system in admin related areas
  • Manage employee transport, vehicle scheduling, and vendor contracts
  • Monitor access control and visitor management systems
• Canteen & Welfare Activities
  • Supervise canteen operations, ensuring quality, hygiene, and timely service
  • Coordinate employee welfare initiatives and facilities
  • Address employee grievances related to admin services
• Vendor & Budget Management
  • Manage admin-related vendors and service providers
  • Negotiate contracts, monitor service quality, and control costs
  • Prepare and manage admin budgets and expenses
  • Ensure timely payments and documentation
• Coordination & Support
  • Coordinate with HR, Production, EHS, and Finance teams
  • Support emergency response and crisis management
  • Ensure smooth administrative support for production activities
• Buliding Management System
  • Monitor and manage BMS operations including HVAC, electrical, fire safety, and access control systems in coordination with maintenance department.
  • Coordinate with maintenance team and vendors for preventive and corrective maintenance.
• Shift and Workforce Management
  • Manage administrative staff schedules across rotational shifts.
  • Ensure adequate support during business-critical requirements, including extended or rotational shifts.

Qualifications

• Graduate / Postgraduate (Any discipline; MBA/Administration preferred)
• 10 –15 years of experience with facility management, canteen operations, and transport logistics experience, Plant Administration experience
• Strong knowledge of factory administration and statutory compliance