Facility Manager

Leegality; Gurugram District; On-site; INR 500,000 - 900,000; Full time

Job summary

Leegality is seeking a hands-on Facility Manager to ensure smooth day-to-day office operations at our Gurugram campus. You will coordinate maintenance, vendor services, procurement, and workplace safety, taking ownership of facility-related tasks and ensuring a clean, secure workplace.

The role requires 2–3+ years in facility management or office operations, strong communicator skills, and the ability to work with internal teams and external vendors to keep the office running efficiently.

Qualifications

• 2-3+ years of experience in facility management, office administration, workplace operations, or a similar role.
• Hands-on experience managing vendors and coordinating facility-related services.
• Experience handling maintenance, housekeeping, pantry, office supplies, or general office operations.
• Good communication, coordination, and follow-up skills.

Responsibilities

• Manage day-to-day office facilities and ensure smooth workplace operations.
• Coordinate with vendors for housekeeping, pantry, maintenance, pest control, security, and other services as required.
• Monitor vendor performance, service quality, timelines, and pending requests.
• Coordinate repairs and maintenance for office infrastructure, furniture, electrical fittings, plumbing, and air-conditioning.
• Manage office supplies, pantry inventory, and other procurement requirements.
• Obtain quotations, compare prices, coordinate purchases, and follow up on deliveries.
• Track invoices, expenses, vendor contracts, and service agreements.
• Coordinate with building management and external service providers to resolve facility-related issues.
• Maintain records of office assets, inventory, maintenance schedules, and vendor information.
• Respond to employee requests related to office facilities and ensure timely resolution.
• Coordinate with People, Finance, IT, and other internal teams for office-related requirements.
• Support office events, seating arrangements, visitor requirements, and office setup activities when needed.
• Maintain relevant documentation and support workplace safety and compliance requirements applicable to the office.

Skills

Facility management

Vendor management

Office administration

Housekeeping coordination

Procurement & invoicing

MS Excel

Google Sheets

Communication & coordination

Problem solving

Tools

MS Excel

Google Sheets

Job description

Job Summary

We are looking for a hands-on Facility Manager who can ensure the smooth day-to-day functioning of our office. The ideal candidate should have experience managing vendors, coordinating maintenance and housekeeping, handling office supplies, and resolving everyday operational issues. We are looking for someone organised, proactive, and comfortable taking ownership of facility-related responsibilities. The person should be able to coordinate with internal teams and external service providers, maintain records, manage routine purchases, and ensure that employees have a clean, safe, and well-maintained workplace.

Responsibilities

• Manage day-to-day office facilities and ensure smooth workplace operations.
• Coordinate with vendors for housekeeping, pantry, maintenance, pest control, security, and other services as required.
• Monitor vendor performance, service quality, timelines, and pending requests.
• Coordinate repairs and maintenance for office infrastructure, furniture, electrical fittings, plumbing, and air-conditioning.
• Manage office supplies, pantry inventory, and other procurement requirements.
• Obtain quotations, compare prices, coordinate purchases, and follow up on deliveries.
• Track invoices, expenses, vendor contracts, and service agreements.
• Coordinate with building management and external service providers to resolve facility-related issues.
• Maintain records of office assets, inventory, maintenance schedules, and vendor information.
• Respond to employee requests related to office facilities and ensure timely resolution.
• Coordinate with People, Finance, IT, and other internal teams for office-related requirements.
• Support office events, seating arrangements, visitor requirements, and office setup activities when needed.
• Maintain relevant documentation and support workplace safety and compliance requirements applicable to the office.

Desired Skills and Experience

• 2-3+ years of experience in facility management, office administration, workplace operations, or a similar role.
• Hands-on experience managing vendors and coordinating facility-related services.
• Experience handling maintenance, housekeeping, pantry, office supplies, or general office operations.
• Good communication, coordination, and follow-up skills.
• Basic knowledge of procurement, quotations, invoices, and expense tracking.
• Working knowledge of MS Excel, Google Sheets, and other basic office tools.
• Ability to manage multiple responsibilities and resolve day-to-day issues independently.
• Strong organisational skills, attention to detail, and a practical problem-solving approach.

Good to Have

• Experience working in a corporate office, startup, or growing organisation.
• Experience managing multiple vendors or service providers.
• Exposure to annual maintenance contracts (AMCs), purchase orders, and vendor agreements.
• Familiarity with workplace safety, emergency procedures, and facility documentation.
• Experience supporting office setup, relocation, or workplace improvement initiatives.

What Success Looks Like

• Smooth day-to-day office operations with minimal disruption.
• Timely resolution of maintenance and facility-related issues.
• Reliable vendor service and effective follow-up.
• Proper tracking of office supplies, purchases, invoices, and expenses.
• A clean, organised, and comfortable workplace for employees.
• Better coordination between vendors and internal teams.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.