Facility Executive

Ciel HR; Kalyani Nagar; On-site; INR 600,000 - 800,000; Full time

Benefits offered by this job

Shared subsidized transport

Subsidized meals

Contract via third party

Job summary

Ciel HR is seeking an experienced Administration professional to supervise daily operations of our Pune office. The role covers Soft services, Maintenance, Logistics, Employee Transport & Cafeteria services, Security and basic EHS compliance. Preference will be given to candidates based in Pune with 3-5 years of IT sector experience.

A bachelor’s degree or Hotel Management is required. This position is ideal for a proactive, organized professional who can handle multiple tasks in a fast-paced

Qualifications

• Experience: 3-5 yrs preferably in an IT sector company.
• Education: Any bachelor's degree or Hotel Management from a reputed college.
• Proven ability to supervise day-to-day facilities operations and manage vendors.

Responsibilities

• Manage an office set-up in a fast-paced environment.
• Oversee facilities services and overall upkeep of the facility.
• Coordinate and oversee maintenance activities.
• Ensure high service levels for office facilities and employee requests.
• Maintain relations with employees and associates alike.
• Manage logistics, mail and couriers for the company.
• Ensure bills are received on time and processed for payment.
• Organize office events and provide logistic support as needed.

Skills

Facilities management

Vendor management

Logistics coordination

Office upkeep

Employee transport

Security management

EHS compliance

Communication skills

Team supervision

Education

Bachelor's degree / Hotel Management

Tools

MS Office

Job description

Executive Facilities - Pune

(Reporting to Lead Facilities) We are looking for an experienced Administration professional to supervise & manage day-to-day operations of our office located at Pune. The ideal candidate should be well versed with various facets of Facilities management including Soft services, Maintenance, Logistics, Employee Transport & Cafeteria services, Physical Security & basic understanding of EHS & compliances. He / She should be customer centric & have problem-solving capabilities.

Preference will be given to immediate joiners based at Pune.

Education: Any bachelors degree/ Hotel Management from a reputed College/Institution

Experience: 03-05 yrs preferably in an IT Sector Company

• Manage an office set-up in a fast-paced environment
• Oversee facilities services & overall upkeep of the facility.
• Coordinate & oversee maintenance activities
• Ensure & maintain high service levels and responsiveness for office facilities & employee requests
• Maintain good working relations with the employees and other associates alike
• Manage logistics, mail & couriers for the company
• Accountable for office upkeep including pantry, cafeteria & Housekeeping Services etc.
• Ensure sufficient stocks of biscuits, tea/coffee material, pantry items, stationery, housekeeping material, water bottles etc.
• Ensure that all assets & equipment including furniture & fixtures, electrical fittings etc. are well maintained & always in good working condition
• Coordinate with the building maintenance team/supervisor/Manager for any issue related to electrical fixtures, DG, AC and other building maintenance work or with the Landlord as needed.
• Ensure cleanliness and timeliness from office boys /housekeeping staff
• Organize and supervise other office activities (Festivals, celebration & Event planning etc.)
• Ensure that the equipment is serviced timely as per AMC schedule & Recommendation.
• Keep a record of all maintenance & breakdown history
• Coordinate with Meal Vendor for timely and quality meals for employees (Lunch, and dinner)
• Arrangements of lunch/snacks etc. for new joiners/visitors/farewell etc. as and when required.
• Provide logistical support to client site at Pune as & when needed.
• Ensure that bills are received on time from landlord, Building Maintenance & vendors for rent, electricity, supplies & services rendered etc., if any, and immediately process them for timely payment.
• Daily Facilities Check List to be maintained and reported
• Maintain list of all the local vendors and their contact number for timely supply of material
• Monitor inventory of office supplies with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation
• Proficient in MS Office with an analytical mind and problem-solving skills.
• Excellent organizational and multitasking abilities
• Proactive, task driven and positive attitude.
• Flexible and self-motivated with excellent communication skills
• Maintain appropriate data & prepare management reports as needed
• Manage & coordinate the employee transport as well as client transport from time to time
• Be responsible for the safety & security of Pune Office
• Participate in all internal & external audits, mock fire drills * associated activities as needed
• Any other assignment given from time to time

Other details:

• 05 days working/ general shift (need to be flexible for late hours/weekends when required)
• Shared subsidized transport is provided
• Subsidized meals provided
• Employment on 3rd party role