Facility Executive

Jones Lang LaSalle (JLL); Chennai District; On-site; INR 380,000 - 580,000; Full time

Job summary

Jones Lang LaSalle (JLL) in Chennai, Tamil Nadu, is seeking a Facilities Administrator to handle day-to-day administration, stock tracking, and vendor invoice processing. You will assist the FM and AFM with security, services, and other admin duties, ensuring efficient operations and compliance.

The role emphasizes attention to detail, professional presentation, and strong communication. You will implement procedures, monitor performance, and drive continuous improvement across facilities and

Qualifications

• An eye for detail to manage day to day operations.
• Well-groomed and presentable all the time.
• Good communication Skills.

Responsibilities

• Ownership of the day-to-day administration, including reports generation of the stocks tracker.
• Provide assistance to the FM and AFM in managing all administrative functions, security issues and facility services and any other administrative functions as deemed by Client.
• Developing and implementing procedures and performance measures to ensure simplification and accuracy of work methods and reliability of FM.
• Ensuring an adequate supply of consumables/materials and service for the proper operation of services and enter into supply and service contracts as approved by the client
• Maintain appropriate stock levels of all consumables to ensure smooth operations accelerate in time to achieve availability of stocks.
• Vendor invoices processing aligned with Client s finance process.
• Statutory compliance check of all vendor invoices.
• Routinely Inspect all services to ensure performance measures are being maintained.
• Set stretch targets for self to achieve maximum team performance.
• Daily Walk around of the Facility
• Update and implement Emergency Response plan; drills etc as required
• After office hours Facilities assistance response
• Operational Audits and Compliance.
• Escalation of Incidents/Problems
• Meet or exceed best practice in provision of services through contracts
• Establishment and adherence to policies procedures, compliance deadlines for each of the tasks as advised by the Operation Manager.
• Effective management of the team
• An eye for detail to manage day to day operations.
• Well-groomed and presentable all the time.
• Good communication Skills.

Skills

eye for detail

well-groomed

communication skills

Job description

Responsibilities

• Ownership of the day-to-day administration, including reports generation of the stocks tracker.
• Provide assistance to the FM and AFM in managing all administrative functions, security issues and facility services and any other administrative functions as deemed by Client.
• Developing and implementing procedures and performance measures to ensure simplification and accuracy of work methods and reliability of FM.
• Ensuring an adequate supply of consumables/materials and service for the proper operation of services and enter into supply and service contracts as approved by the client
• Maintain appropriate stock levels of all consumables to ensure smooth operations accelerate in time to achieve availability of stocks.
• Vendor invoices processing aligned with Client s finance process.
• Statutory compliance check of all vendor invoices.
• Routinely Inspect all services to ensure performance measures are being maintained.
• Set stretch targets for self to achieve maximum team performance.
• Daily Walk around of the Facility

Operational Risk Management

• Update and implement Emergency Response plan; drills etc as required
• After office hours Facilities assistance response
• Operational Audits and Compliance.
• Escalation of Incidents/Problems

Performance objectives

• Meet or exceed best practice in provision of services through contracts
• Establishment and adherence to policies procedures, compliance deadlines for each of the tasks as advised by the Operation Manager.
• Effective management of the team

Key skills

• An eye for detail to manage day to day operations.
• Well-groomed and presentable all the time.
• Good communication Skills.

Location

Chennai, TN

Scheduled Weekly Hours

48