Building Operations, Facilities Services

JLL; Navi Mumbai; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

JLL in Navi Mumbai is seeking a facilities management professional to coordinate CAPEX/OPEX budgeting with the Chief Engineering team and manage critical spares for installations. The role involves ensuring M&E contracts are in place and overseeing engineering procedures.

The incumbent will liaise with local authorities on statutory compliances and vendors for maintenance to meet manufacturer standards. A focus on uptime and energy management is essential.

Qualifications

• To coordinate with Chief Engineering in giving inputs for proper planning & managing of the CAPEX & OPEX budgets for engineering & operational expenses.
• To manage and control all critical spares for all installations as per manufacturer recommendation and inventory.
• To coordinate with Chief Engineer to have all M&E related contracts in place.
• To carry out all engineering & operational procedures.
• To liaise with local authorities (M&E related) for facility related issues and for all statutory related compliances at all times.

Responsibilities

• To liaise with the vendors for maintenance/service practices of M&E contactors to deliver quality work practices in line with the manufacturer recommendations.
• Ensure proper functioning of Electrical Systems, HVAC system, PACs, Water/Plumbing/Sanitary Systems, Elevators/Lifts, Cafeteria equipment.
• Maintain 52 weeks annual M&E maintenance schedule and ensure uptime of 100%.
• Update and maintain statutory documents related to M&E operations.
• Initiate energy management programs to reduce utility costs.

Job description

Financial Management

• To coordinate with Chief Engineering in giving inputs for proper planning & managing of the CAPEX & OPEX budgets for engineering & operational expenses.
• To manage and control all critical spares for all installations as per manufacturer recommendation and inventory.
• To coordinate with Chief Engineer to have all M&E related contracts in place.

Operations Management

• To carry out all engineering & operational procedures.
• To liaise with local authorities (M&E related) for facility related issues and for all statutory related compliances at all times.
• To liaise with the vendors for maintenance/service practices of M&E contactors to deliver quality work practices in line with the manufacturer recommendations.
• Ensure proper functioning of the following system in the facility
  • All Electrical Systems
  • All HVAC system
  • All PAC's
  • Water, Plumbing, Sanitary Systems
  • Elevators/Lifts
  • Cafeteria equipment's
• To ensure that all maintenance related schedules & shut down in consultations with OEM & ACCURENT are followed.
• Daily inspection of log books, history card, checklist, escalation charts, OCP & PPM schedules etc. for a better management of engineering systems.
• To ensure an uptime of 100% and set up the practices to deliver seamless service to Accenture
• To update and maintain all statutory documents like CIEG, Fire, Lift, Explosive, Pollution Control, etc related to M&E operations.
• To initiate energy management program for reducing the cost on utilities
• Handle (if needed) small renovation projects from initiation to completion
• To ensure and guide the technical staff for closures for all Workplace technical issues in the facility
• To adhere to 52 weeks annual M&E maintenance schedule.
• To maintain consistency on agreed SLA & KPI with the client.
• To coordinate with transition team during go-live of new facilities.
• To participate during emergency evacuation procedure and manage all health & safety issues.
• Prepare and collate data related to vendor performance and accelerate as required.
• Track the usage of e-fit facility tool (IMT, VMT, Sites ops modules, Site Inspection Tool) as per defined scope.
• Track all PM work orders in 360 facility tool and QMS on monthly basis.
• Ensure 100% adherence to M&E onboarding process, back to Basic conducted by DE.
• Ensure monthly meeting is held with builder and track the MOM by updating the status.
• Ensure all the mandatory trainings are conducted as per schedule. Conduct onboard training for new joiners.
• To have a close tab on individual DE’s core responsibilities and assist CE on performance evaluation.
• Coordinate for execution of works related to IC requests without escalations.
• Making of DE shift roster and reviewing M&E, BMS shift schedule.
• To go for facility walk around and ensure Walk around map & Guide is followed and maintained.
• To assist Facility Manager in all such ISO, Internal, External, audits that happen at Accenture and ensure necessary documentation are done.
• To coordinate with DM team for any issues that need help.
• Important and VIP client visits to be coordinated with Events team and should be managed without escalations.
• Should conduct all the scheduled meeting and focus meets with projects as per calendar.
• Should participate and manage half yearly fire drill.
• All the relevant checklist to be governed and maintained as per requirement.

Additional activities

• New initiatives
• Managing site operations in absence of CE.
• Assisting WM/CE during crisis situation/BCP.

Records Management

• To ensure Daily, Weekly, Monthly, Quarterly, Half Yearly & Yearly records are prepared and sent to the chief engineer for all engineering related activities
• To update & maintain all records on a daily basis (Log books, History Cards, Equipment details, Service Reports, Incident Reports etc.)

Reporting Management

• Daily Report - DSR/walk around guide, SLA Report, Engineering report
• Weekly report - Major highlights, zonal point, Weekly R&M tracker
• Monthly Report -MMR, fortnightly central store SIH report, Energy Report, IIEE Report, Major works carried out report & Equipment Status Report, LCD Projector Report, Statutory Compliance Report, Monthly report
• Yearly report - Assist CE in preparation of R&M & Utility projections.
• Escalation to be followed during an incident as per escalation matrix.

On-site - Navi Mumbai, MH

Scheduled Weekly Hours: 48