Facilities Executive- Soft Services

Jones Lang LaSalle (JLL); Vadodara; On-site; INR 400,000 - 700,000; Full time

Job summary

Jones Lang LaSalle (JLL) in Vadodara, Gujarat is seeking a Facilities Executive to lead day-to-day property operations with the facilities team. You will oversee admin, security, and services while driving continuous improvements and managing budgets and vendor invoices from a client-centric perspective.

You will monitor supplies, ensure adequate stock, participate in emergency planning and health and safety reviews, and support business continuity efforts in coordination with the facilities

Qualifications

• Degree in business or hotel and building management.
• 3–5 years of facilities management experience.
• Good working knowledge in occupational safety and client-centric operations.

Responsibilities

• Prioritising facilities needs.
• Oversee day-to-day facilities operations with the facilities manager and the assistant facilities manager; ensure that all administrative functions, security issues and facility services are covered; strive for continuous improvement in the process.
• Keep an eye on supplies and ensure adequate stocks; manage supply and service contracts as approved by clients.
• Mitigate risks by participating in emergency evacuation procedures, crisis management and business continuity plans; monitor health and safety issues.
• Monitor the property's budget and ensure petty cash availability; ensure vendor invoice processes comply with standards.

Skills

Team management

Communication skills

Reporting skills

Leadership

Occupational safety knowledge

Education

Business or hotel and building management degree

Job description

Facilities Executive

Work Dynamics

What this job involves

• Prioritising the facilities needs
• Oversee the property's day-to-day operations with the facilities manager and the assistant facilities manager; ensure that all administrative functions, security issues and facility services are covered; strive for continuous improvement in the process.
• You'll also keep an eye out on the property's supplies and ensure that it has adequate stocks and materials to keep the operations smooth; likewise, you'll manage supply and service contracts as approved by clients.
• In addition, you'll help mitigate risks by taking part in emergency evacuation procedures, and handling crisis management and business continuity plans. You'll also be on top of health and safety issues that may arise, and actively participate in reviewing them.
• Also part of your mandate is to monitor the property's budget. As the person in charge, you'll make sure that there's enough petty cash to support operations. You'll also see to it that vendor invoice processes comply with standards.

Performance expectations

• Client satisfaction is second nature to the person in charge. In this role, you'll take on difficult issues and seek out opportunities to improve operations. You'll also be constantly in tune with the team to achieve key performance metrics and meet service level agreements.
• In addition, you'll carry out routine service audits to ensure that the team maintains its overall performance. You'll also be in charge of creating stock reports, meeting minutes and monthly management reports to the clients.

Requirements

• Strong knowledge of property operations
• Playing a key role, the ideal candidate holds a degree in business or hotel and building management, and at least three to five years experience in facilities management. You must also demonstrate good working knowledge in occupational safety, as well as aptitude in client-centric operations.
• Solid background in team management
• Are you an adept leader with a proven track record in managing a team Are you capable of effectively rolling out improvement plans Do you possess superior communications and reporting skills If these soft skills are your areas of expertise, then we are more than thrilled to have you aboard.

Location

Vadodara, Gujarat

Scheduled Weekly Hours

48

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.