Financial Admin Assistant (Accounts Payable)

Earn Modes; Pune District; On-site; INR 300,000 - 420,000; Full time

Job summary

UPS is seeking an Admin Assistant (GRADE 6) – Accounts Payable in Pune for day-to-day AP processing with close vendor interaction and strong attention to detail.

The role includes training others, providing floor support, and handling country-specific inquiries. Rotational shifts are required, and a proactive, accurate multitasker will thrive in this environment.

Qualifications

• Eye for detail and ability to meet stiff deadlines.
• In-depth Accounts Payable process knowledge is a must.
• Excellent attendance record.
• Self-driven.
• Strong customer orientation, understanding customer/vendor services issues.
• Flexible with shift timings and working days as per business requirements.

Responsibilities

• Process invoices or audits for US, CA, ERAC, LRAC and ISMEA countries.
• Ensure timely payment of invoices with high accuracy.
• Interact with internal UPS staff or vendors on invoice discrepancies.
• Perform other job-related duties as required.
• Prepare and inspect daily audits and rectify incorrect bookings.
• Create correction forms for rebooking purposes.
• Daily checks of pending payment runs and publish quality reports.
• Provide customer service to internal customers via email for A/P questions.
• Follow up on vendor statements and resolve payment issues with departments.
• Create and supervise weekly logs: unpaid invoices, open POs, system holds.
• Ensure audit compliance and regulatory adherence.

Skills

Excellent written and verbal comms

Excellent interpersonal skills

MS Office proficiency

Accuracy and attention to detail

Analytical and problem-solving

Advanced reasoning and research

Decision making

Typing speed for data entry

Multi-task prioritization

Teamwork and independent work

Accounting principles knowledge

PO and payment process knowledge

Education

Graduate/Postgraduate in any discipline

Tools

MS Office

Job description

Job Description

Admin Assistant (GRADE 6)– Accounts Payable –
Shift Timings: Rotational shift (5 days a week)
Job Summary

The Accounts Payable Admin Assistant will be responsible for execution of day-to-day activities and coordination for accurate and timely processing of all expenses/invoices to internal / external vendors and individuals. He/she will be responsible for conducting training sessions related to process for team members, providing floor support to team members for challenging items, country accounting queries. The position requires exceptional attention to detail and timely resolution with high level of accuracy. The Senior Admin Assistant should be a multi-tasking person along with willingness to take additional and challenging responsibilities and flexible to work in any shift timings as per business requirement.

Job Duties

• Process invoices or conduct audits for US, CA, ERAC, LRAC and ISMEA countries
• Timely payment of invoices with high level of accuracy
• Interact with internal UPS staffs or vendors when there are discrepancies on the invoices
• Perform other job-related duties as required
• Preparation and inspection of the daily audit on already booked items. Making necessary rectifications in the system on wrongly booked items.
• Creating respective "Correction Forms" for rebooking purposes
• Daily checks of pending payment run
• Preparation and publishing quality booking reports
• Communicating / Providing customer service to internal customers via written email communication for all A/P related questions
• Follow up with team members on vendor account statements and other discrepancies regarding payment of accounts and serve as a liaison between departments and vendors in the resolution of administrative problems and inquiries.
• Creating and supervising weekly logs – unpaid invoices, open PO's, system holds etc.
• Ensuring accuracy with regards to Audit requirements and regulations adhered and delivered as per expectations
• Performing miscellaneous job-related duties as assigned

Preferred skills and qualifications

• Excellent written and verbal communication skills
• Excellent interpersonal skills
• Knowledge of links between F&A departments in GBS
• Good knowledge of MS Office applications
• Accuracy and attention to details
• Analytical and problem-solving skills
• Must possess advanced reasoning and research skills
• Decision making skills
• Excellent typing speed for data entry
• Ability to prioritize multi-tasks under deadlines and time constraints
• Ability to work in a team and individually with internal customer
• Knowledge of accounting principles
• Knowledge and familiarity of purchase order and payment process

Prerequisites

• Eye for details and should meet stiff deadlines
• In-depth Accounts Payable process knowledge is a must
• Have an excellent attendance track record
• Self-driven
• Strong customer orientation, understanding customer/vendor services issues
• Should be flexible with shift timings & working days as per business requirements

Education

Graduate/Postgraduate in any discipline

Employee Type

Permanent

UPS is committed to providing a workplace free of discrimination, harassment, and retaliation.

Source: Company Career page