Export Logistics Coordinator

Rockwater International; Dadri; On-site; INR 300,000 - 500,000; Full time

Job summary

Rockwater International is seeking an experienced Export Logistics Coordinator to independently manage export documentation, shipment bookings, and dispatch operations for home décor and manufacturing goods.

You will liaise with CHAs, freight forwarders, and buyers, ensure accuracy of customs documentation, and coordinate with production, warehouse, and accounts to meet strict dispatch timelines. Prior work in an export house is preferred.

Qualifications

• Minimum 2 years of experience in export documentation and logistics.
• Proven ability to prepare and verify commercial invoices, packing lists, and shipping documents.
• Experience with freight forwarders and shipping lines.
• Familiarity with customs clearance procedures, Advance License and EPCG schemes.
• Strong MS Excel and documentation management skills.

Responsibilities

• Export Documentation: prepare and verify invoices, packing lists, SI, and COs.
• Shipping Bookings: handle container bookings with major lines and forwarders.
• Logistics Coordination: liaise with CHAs, forwarders, lines, transporters, and buyers.
• Customs & Compliance: ensure compliance with customs rules and export schemes.
• Shipment Planning: coordinate container placement and dispatch schedules.
• Documentation Verification: check bills of lading and checklists.
• Shipment Tracking: monitor schedules and provide updates to buyers.
• Internal Coordination: work with production, accounts, merchandising, and warehouse.
• Record Maintenance: maintain records of shipments and charges.

Skills

Export documentation

Logistics coordination

Communication

Attention to detail

Time management

MS Excel

Tools

Maersk bookings platform

OOCL platform

Export docs software

Job description

Experience Required: Minimum 2 Years

Employment Type: Full-Time, Permanent

Department: Export Documentation & Logistics

Job Description

Rockwater International is looking for an experienced and detail-oriented Export Logistics Coordinator to independently manage export documentation, shipment bookings, logistics coordination, and dispatch operations.

The ideal candidate should have prior experience working in an export house, with a strong understanding of international shipping procedures, customs documentation, freight forwarding, and export compliance.

Key Responsibilities

Export Documentation: Prepare and verify commercial invoices, packing lists, shipping instructions (SI), shipping bills, GSP, Certificates of Origin (CO), e-way bills, and other export-related documents.

Shipping Bookings: Independently handle online container and shipment bookings with reputed shipping lines and freight forwarders such as Maersk (Damco), OOCL, VMT, etc.

Logistics Coordination: Liaise with CHAs, freight forwarders, shipping lines, transporters, and buyers to ensure timely shipment execution.

Customs & Compliance: Ensure accurate documentation and compliance with customs regulations, including knowledge of Advance Authorisation (Advance License) and EPCG schemes.

Shipment Planning: Coordinate container placement, transportation, loading schedules, and dispatches with production and warehouse teams.

Documentation Verification: Check shipping checklists, bills of lading, and other documents before final submission to avoid discrepancies.

Shipment Tracking: Monitor shipment schedules, vessel movements, and delivery status, ensuring timely updates to buyers and internal teams.

Internal Coordination: Work closely with production, accounts, merchandising, and warehouse departments for smooth execution of export orders.

Record Maintenance: Maintain organised records of export shipments, freight charges, documentation, and dispatch status.

Required Skills & Qualifications

Minimum 2 years of relevant experience in an export house, preferably in home décor, handicrafts, textiles, or manufacturing.

Hands‑on experience in export documentation and international shipping procedures.

Practical knowledge of online shipping bookings with Maersk, OOCL, and other freight forwarders.

Familiarity with customs clearance procedures, Advance Authorisation, EPCG, GSP, and Certificates of Origin.

Ability to independently coordinate with CHAs, forwarders, transporters, and international buyers.

Proficiency in MS Excel, email correspondence, and documentation management.

Strong communication, organisational, and follow‑up skills.

Ability to handle multiple shipments and meet strict dispatch deadlines.

Preferred Candidate

We are looking for a proactive, responsible, and detail-oriented professional who can independently manage end-to-end export logistics operations, minimise documentation errors, and ensure timely shipment dispatches.

Role: Export Logistics Coordinator / Export Documentation Executive

• Role Category: Supply Chain Management & Export Logistics