Export Executive

Allengers Medical Systems; Panchkula, Ambala, Dera Bassi; On-site; INR 600,000 - 800,000; Full time

Job summary

Allengers Medical Systems in Panchkula, Haryana, India, seeks a proactive buyer to handle international purchase and import procurement, coordinating with overseas suppliers for quotations, orders and delivery schedules.

You will prepare POs, negotiate terms, track shipments, manage documentation (Proforma, Commercial Invoice, Packing List, B/L), and liaise with freight forwarders and logistics.

Strong Excel and ERP skills, plus the ability to manage multiple orders, are essential.

Qualifications

• Experience in international purchase and import processes.
• Strong knowledge of purchase documentation and logistics.
• Vendor negotiation and supplier management skills.
• Familiar with Incoterms, shipping docs, and customs procedures.
• Good communication and follow-up skills.
• Proficiency in MS Excel and ERP systems.
• Ability to manage multiple POs and shipments simultaneously.
• Strong analytical and problem-solving abilities.

Responsibilities

• Handle international purchase and import procurement activities.
• Coordinate with overseas suppliers for quotations, orders, delivery schedules, and payments.
• Prepare and process Purchase Orders (POs) and maintain purchase records.
• Negotiate pricing, payment terms, lead time, and delivery conditions with suppliers.
• Coordinate with freight forwarders, customs agents, and logistics partners.
• Manage import/export documentation such as Proforma Invoice, Commercial Invoice, Packing List, Bill of Lading/Airway Bill, Certificate of Origin, and other required documents.
• Track shipments and ensure timely receipt of materials.
• Follow up with suppliers regarding pending orders, shortages, quality issues, and delayed deliveries.
• Coordinate with Accounts, Stores, Quality, Production, and Purchase departments; maintain supplier databases and shipment tracking records.

Skills

International Purchase

Import-Export processes

Vendor negotiation

Supplier management

Incoterms

Shipping documentation

MS Excel

ERP knowledge

Multitasking

Analytical skills

Job description

Role & responsibilities

• Handle international purchase and import procurement activities.
• Coordinate with overseas suppliers for quotations, orders, delivery schedules, and payments.
• Prepare and process Purchase Orders (POs) and maintain purchase records.
• Negotiate pricing, payment terms, lead time, and delivery conditions with suppliers.
• Coordinate with freight forwarders, customs agents, and logistics partners.
• Manage import/export documentation such as Proforma Invoice, Commercial Invoice, Packing List, Bill of Lading/Airway Bill, Certificate of Origin, and other required documents.
• Track shipments and ensure timely receipt of materials.
• Follow up with suppliers regarding pending orders, shortages, quality issues, and delayed deliveries.
• Coordinate with Accounts, Stores, Quality, Production, and Purchase departments Maintain supplier databases, purchase reports, and shipment tracking records.

Preferred candidate profile

• Strong knowledge of International Purchase / Import-Export processes.
• Good understanding of purchase documentation and logistics.
• Vendor negotiation and supplier management skills.
• Knowledge of Incoterms, shipping documentation, and customs procedures.
• Good communication and follow-up skills.
• Strong MS Excel and ERP knowledge.
• Ability to manage multiple purchase orders and shipments simultaneously.
• Good analytical and problem-solving skill