Export Documentation Executive

Vissco HealthCare Pvt Ltd; Mumbai; On-site; INR 450,000 - 750,000; Full time

Job summary

Vissco Healthcare Pvt Ltd in Mumbai seeks an Export Documentation Executive to manage end‑to‑end export paperwork and coordinate with internal teams, banks, and customers. You will ensure compliance with international trade rules and timely dispatch of orders to global markets.

The role requires 2–5 years in export documentation, familiarity with DGFT and Incoterms, and proficiency in ERP systems like SAP or Oracle. A Commerce/Logistics background is preferred.

Qualifications

• Bachelor’s degree in Commerce/Business Admin/Logistics/IB.
• Diploma or certification in Export‑Import is an added advantage.
• 2–5 years in export documentation or international logistics.

Responsibilities

• Prepare, verify and process export documentation for international shipments.
• Coordinate with freight forwarders, banks, and customers to ensure on‑time shipments.
• Verify HS codes, Incoterms, and destination requirements for compliance.
• Maintain records, MIS reports, and documentation trackers.
• Support ERP‑driven improvements and cross‑department coordination.

Skills

Export documentation

Incoterms

LC documentation

Organization

Communication

Multitasking

ERP experience

Education

Commerce/Business Administration/Logistics

Export-Import certification

Tools

SAP

Oracle

Tally

Job description

Job Title: Export Documentation Executive

Location: Mumbai

Company Profile

Vissco Healthcare Pvt Ltd Established in 1963, is one of India's leading manufacturers of orthopaedic supports, rehabilitation products, mobility aids, and wellness solutions. With over six decades of expertise, Vissco is committed to improving mobility, enhancing recovery, and empowering people to lead active, independent lives through innovative and high-quality healthcare products.

Headquartered in Mumbai, Vissco has a strong presence across India and international markets, serving healthcare professionals, hospitals, retailers, and millions of customers worldwide. Driven by innovation, quality, and customer‑centricity, Vissco continues to set benchmarks in the healthcare and medical devices industry.

Company Website: https://www.vissco.com/

Position Summary

Vissco Healthcare is looking for a highly organized and detail‑oriented Executive Export Documentation to manage end‑to‑end export documentation and coordinate with internal departments, freight forwarders, banks, customers, and regulatory authorities. The role is critical in ensuring timely execution of export shipments, compliance with international trade regulations, and smooth delivery of orders to global customers.

Key Responsibilities

Export Documentation

• Prepare, verify, and process complete export documentation for international shipments.
• Generate and maintain:
  • Commercial Invoice
  • Packing List
  • Shipping Bill
  • Bill of Lading / Airway Bill
  • Certificate of Origin
  • Free Sale Certificate
  • Insurance Certificate
  • Inspection Certificate (where applicable)
  • Letter of Credit (LC) documentation
  • Bank negotiation documents
• Ensure all documents comply with customer, banking, customs, and destination country requirements.

Shipment Coordination

• Coordinate with freight forwarders, CHA (Custom House Agents), shipping lines, airlines, and logistics partners.
• Arrange bookings for sea, air, and courier shipments.
• Monitor shipment schedules and ensure on‑time dispatch.
• Track shipments and provide regular updates to international customers and distributors.

Export Compliance

• Ensure compliance with DGFT, Customs, RBI, GST, and applicable export regulations.
• Coordinate documentation required for exports to regulated markets.
• Verify HS Codes, Incoterms, country‑specific documentation, and export compliance requirements.
• Maintain export records in accordance with company policies and statutory requirements.

Banking & Commercial Documentation

• Prepare export documentation for Letter of Credit (LC), Documents Against Payment (D/P), Documents Against Acceptance (D/A), and advance payment transactions.
• Coordinate with banks for document negotiation, export realization, and remittance follow‑up.
• Monitor receipt of export payments and support finance in reconciliation activities.

Customer & Internal Coordination

• Coordinate with Sales, Production, Planning, Stores, Quality Assurance, Regulatory Affairs, Finance, and Logistics teams to ensure timely order execution.
• Respond to documentation requests from distributors and overseas customers.
• Resolve shipment documentation discrepancies and customer queries promptly.

Documentation Control & Reporting

• Maintain organized records of export documents, shipping records, and customer files.
• Prepare shipment reports, pending order status, export MIS, and documentation trackers.
• Ensure timely filing and retrieval of export records for audits and compliance.

Continuous Improvement

• Identify opportunities to improve documentation accuracy and shipment turnaround time.
• Support implementation of ERP systems and process improvements for export operations.

Qualifications

• Bachelor's degree in Commerce/Business Administration/Logistics/Supply Chain Management/International Business.
• Diploma or certification in Export‑Import Management or International Trade will be an added advantage.

Experience

• 2-5 years of experience in export documentation, international logistics, or export operations.
• Experience in the medical devices, pharmaceutical, healthcare, or manufacturing industry is preferred.

Required Skills

• Strong knowledge of export documentation and international trade procedures.
• Good understanding of Incoterms, customs procedures, and international shipping practices.
• Familiarity with Letter of Credit documentation and export banking procedures.
• Excellent organizational skills and attention to detail.
• Strong communication and coordination abilities.
• Ability to manage multiple shipments and prioritize deadlines.
• Proficiency in Microsoft Excel, Word, Outlook, and ERP systems (SAP, Oracle, Tally, or equivalent).

Preferred Knowledge

• DGFT and Indian Customs export procedures.
• GST provisions related to exports.
• RBI guidelines for export documentation and realization.
• Incoterms 2020.
• International freight and logistics operations.
• Documentation requirements for regulated healthcare products.
• ECGC and export insurance procedures.

Interested candidates can drop their resume or contact on [e-mail]