Export Documentation Assistant

AEE Overseas; Dadri; On-site; INR 180,000 - 340,000; Full time

Job summary

AEE Overseas is seeking a detail-oriented logistics documentation specialist in Dadri, UP. The role focuses on preparing pre-shipment and post-shipment papers, coordinating cargo with freight forwarders, and handling related payments with finance teams.

You will maintain organized archives and ensure compliance with DGFT, ICEGATE, DBK, ROSCTL and RODTEP procedures, supporting smooth international shipments and customs processes.

Qualifications

• Experience in document preparation for export/import.
• Familiarity with commercial invoices, packing lists, certificates of origin, and Bills of Lading.
• Ability to coordinate with freight forwarders and courier services.
• Knowledge of handling payments with finance teams and banks.
• Record keeping for DGFT/ ICEGATE/ DBK/ ROSCTL/ RODTEP records.

Responsibilities

• Prepare pre-shipment and post-shipment documents (invoices, packing lists, certificates of origin, B/L).
• Coordinate with freight forwarders and couriers to book and track shipments (FedEx, DHL, UPS).
• Assist with payment collections or remittance processing with finance and banks.
• Maintain organized physical and digital archives of transactions (SB/Bill/Bill of Entry).
• Maintain DGFT/ICEGATE/DBK/ROSCTL/RODTEP records.

Job description

Role & responsibilities

• Document Preparation: Create and process pre-shipment and post-shipment papers, such as commercial invoices, packing lists, certificates of origin, and Bills of Lading (B/L) in excel.
• Logistics Coordination: Work with freight forwarders, Courier companies to book cargo and track shipments. Fedex AWB, DHL AWB, UPS AWB
• Bank & Payment Handling: Help coordinate payment collections or advance remittances (Export/ Import0 with finance teams and banks.
• Record Keeping: Maintain organized physical and digital archives of all transactions . SB/BIll / Bill of Entry
• Maintain DGFT/ ICEGATE/ DBK/ROSCTL/ RODTEP