Executive/Sr. Executive - Payroll ( SAP HR )

Aegis Logistics; Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

Aegis Logistics in Mumbai is seeking an experienced payroll specialist to manage end-to-end payroll using SAP HR/HCM. You will process monthly runs, validate inputs, and ensure timely salary disbursements across manufacturing and logistics sites.

The role requires 5–6 years of corporate payroll experience, strong Excel skills, and deep knowledge of Indian statutory requirements (PF, ESIC, PT, Gratuity, Bonus).

Qualifications

• 5–6 years of dedicated corporate payroll experience.
• Manufacturing, logistics, infrastructure industry experience preferred.
• ERP proficiency in SAP HR/HCM is mandatory.
• Strong MS Excel skills required.
• Knowledge of Indian payroll rules (PF, ESIC, PT, Gratuity, Bonus).

Responsibilities

• Execute monthly payroll runs on SAP HR/HCM and ensure accurate disbursements.
• Handle statutory filings including PF, ESIC, PT, LWF and related audits.
• Manage income tax actions, 24Q returns, and Form 16 distribution.
• Coordinate time-office data with SAP master data updates and attendance systems.

Skills

Payroll processing

Attention to detail

Analytical skills

Education

B.Com

BBA

MBA in HR or Finance

Tools

SAP HR / HCM

Job description

Role & responsibilities

1. End-to-End Payroll Processing (SAP HR)

• Execute monthly payroll runs on SAP HR / HCM, ensuring accurate gross-to-net calculations and timely salary disbursements.
• Validate and upload monthly payroll inputs: attendance, leaves, overtime, incentives, variable pay, arrears, and loan/advance deductions.
• Run pre-payroll audits, gross-to-net variance checks, and prepare bank upload files for fund transfers.
• Process Full & Final (F&F) settlements, including gratuity, leave encashment, recovery adjustments, and issue no-dues clearance certificates within defined SLAs.

2. Statutory Compliances & Audits

Calculate monthly deductions, generate ECRs/challans, and file returns for:

• Provident Fund (PF) & EPS: Monthly ECR filings, UAN management, and resolution of member transfer/withdrawal queries.
• ESIC & Professional Tax (PT): Monthly challan payments and state-specific PT returns.
• Labor Welfare Fund (LWF): Periodic remittances as per applicable state statutes.
• Maintain statutory registers and documentation required under the Payment of Wages Act, Minimum Wages Act, and Payment of Bonus Act.
• Support internal, external, and statutory compliance audits by providing clean reconciliation statements and reports.

3. Income Tax & Year-End Activities

• Collect, review, and verify employee investment declarations and supporting proofs (Sections 80C, 80D, HRA, home loan interest, NPS).
• Calculate monthly TDS on salaries under Old vs. New Tax regimes and reconcile quarterly tax deductions.
• Assist in quarterly 24Q preparation, validation, and timely generation and distribution of Form 16 (Parts A & B).
• Address employee payroll, tax deduction, and payslip queries within designated turnaround times.

4. Time-Office & Master Data Administration

• Coordinate with biometric attendance systems across plant/terminal and office locations to reconcile monthly shift rosters, punch logs, late marks, and leave deductions in SAP.
• Maintain employee master data integrity in SAP HR (new joiner creation, salary revisions, grade/cost-centre changes, and separation updates).

Preferred candidate profile

• Education: Bachelors Degree in Commerce (B.Com) / BBA / MBA in HR or Finance.
• Experience: 5 to 6 years of dedicated corporate/plant payroll experience in manufacturing, logistics, infrastructure, or process industries.
• ERP Proficiency: Mandatory practical, hands-on working experience in SAP HR / HCM (Payroll & Time Management modules).
• Spreadsheet Skills: Advanced MS Excel proficiency (VLOOKUP, XLOOKUP, Pivot Tables, SUMIFS, and formula-based reconciliations).
• Statutory Knowledge: Sound understanding of Indian payroll tax rules (Section 192), PF, ESIC, PT, Gratuity, and Bonus regulations.