Executive/ Sr. Executive

Apitoria Pharma; Hyderabad; On-site; INR 900,000 - 1,500,000; Full time

Job summary

Apitoria Pharma is seeking a seasoned procurement specialist to drive end-to-end sourcing for API manufacturing equipment and related utilities. You will coordinate with Plant Heads, negotiate with vendors, manage L/Cs, and ensure timely material flow to project teams.

You will leverage SAP/ERP expertise, ensure pharma compliance, and lead import/export activities while coordinating cross-functionally to close the procure-to-pay cycle.

Qualifications

• Hands-on proficiency in SAP/ERP systems and deep knowledge of pharma compliance requirements.

Responsibilities

• Review indents daily and coordinate with Plant Dept Heads for technical clearance and quotations.
• Prepare and analyze comparative statements technically and commercially; support commercial discussions.
• Finalize cost-effective purchases and ensure timely POs and material flow for projects.
• Source alternative vendors and engage vendors for rate contracts.
• Maintain cash flow statements for capex and revenue; manage vendor payments.
• Coordinate with departments to establish L/Cs and monitor status to avoid delays.
• Plan imports under duty-free schemes like EPCG and coordinate customs clearance.
• Ensure timely invoicing clearance and settlement of advances with vendors.
• Prepare MIS reports on procurement, capex, funds flow, and material status.
• Maintain hands-on SAP/ERP proficiency and ensure compliance with pharma requirements.
• Coordinate with end users, project teams, suppliers and agencies to close procure-to-pay cycles.

Skills

SAP/ERP

Procurement

Pharma compliance

Vendor management

Import/LC coordination

Job description

Role & responsibilities

1. Indents review on daily basis , coordinating with the Plant Dept Heads for technical clearance of the Indents and quotations

2. Preparation and Analysis of Comparative statements - both technically and commercially and initiating the Process for the Commercial discussions, thorough involvement in high Value subjects for understanding and Processing

3. Cost effective Commercial Finalizations, Processing the Purchase orders , timely completion of All orderings related to the Capex and ensuring the in time Material flow to the user departments for the completion of Projects on schedule

4. Sourcing of alternative vendors,

5. Engaging various vendors for the Rate Contracts,

6. Maintenance of Cash Flow statement for both Capex and revenue

7. Coordination with all relevant dept to establish the L/Cs in time and reviewing the status of L/Cs frequently to avoid any lapses and also to ensure the timely dispatch of the equipment by the vendors

8. Planning for organizing the imports under duty free conditions like EPCG etc

9. Coordinating with the Imports wing for the customs clearance of the imported consignments with out suffering demurrages etc

10. Ensuring the timely accounting of all invoices by accounts and settling the advance payments / other Payments of various vendors

11. Review of Long pending advances against various suppliers accounts and following up for the execution of the Orders

12. Preparation of MIS reports related to Procurement , Capex , Funds flow , Material status etc and ensuring the information flow to all the concerned Heads to keep every agency updated on the status

13) Hands-on proficiency in SAP/ERP systems, and deep knowledge of pharma compliance requirements

Preferred candidate profile

1. Process equipment used in the API manufacturing process equipments like reactors, storage tanks, Powder Processing , Centrifuges etc and its autoamtion

2. Basic knowledge on the Filtration equipment

3. ETP equipment and its related

4. Laboratory equipment used in the Pharma Industry

5. Utilities like HVAC, Refrigeration systems, BMS , Cooling Towers etc

6. Electrical & Instrumentation of The Plant

7. Ware House Storage Solutions and Material Handling Systems

8. Ware house systems

a. Procedures of Engg Purchase The candidate should have thorough knowledge on the procurement methods for SEZ, EOU and DTA units. Should know the diff between various Procedures. Should know various documents involved in the EOU and SEZ Procurements like ARE forms, I Forms , C forms, Way Bills etc to complete the cycle of Procurement

9. Good Communication skills to coordinate with all agencies including Accounts and finance to complete the Procure to Pay Cycle. Handling L/C, L/C Procedures , etc

Should know how to Complete the Cycle of Procurement from the time of Indents receipt to issuance of statutory forms to the supplier there by closing the supplier accounts related to the particular Project or PO

Ability to coordinate with the End Users, Project Teams , Suppliers and all relevant agencies