Executive / Senior Executive - Purchase

DentCare Dental Lab PVT. LTD.; Ernakulam; On-site; INR 400,000 - 650,000; Full time

Job summary

DentCare Dental Lab PVT. LTD. is seeking an Import Purchase professional to manage end-to-end purchasing activities for materials and equipment. You will verify supplier quotes, liaise with vendors, and ensure timely delivery while maintaining detailed records and MIS reports.

The role requires 2-3 years of relevant import purchase experience, strong negotiation skills, and proficiency with SAP for stock management and procurement processes.

Qualifications

• 2-3 years of relevant experience in import purchase.
• Strong vendor negotiation and supplier management skills.
• Familiarity with SAP stock consumption, purchase orders and vendor invoicing.

Responsibilities

• Monitor stock levels and identify purchasing needs from stock consumption details in SAP.
• Place enquiries with suppliers for best rates and sample materials.
• Verify PI from suppliers for quantity, quality, price and lead time; confirm payment terms.
• Track orders and ensure timely delivery; update order details in internal systems.
• Liaise with warehouse staff to ensure goods arrive in good condition.
• Maintain updated records of invoices, contracts and shipments.
• Prepare cost analyses and negotiate better prices; follow up to expedite consignments.

Skills

Import purchase

Vendor negotiation

Stock management

Vendor relations

Documentation

MIS reporting

SAP usage

Tools

SAP

Job description

Preferred Skills & Experience

• 1. Complete knowledge on the end to end process of NES/Engineering/ Construction/ National/ Import/ Vehicle/ Canteen/ IT purchaseactivities.
• 2. Verify the PR for duly authorization from production director (competentauthority) while it’s been received from the store dept. for purchasing a rowmaterial or equipment.
• 3. Monitor stock levels and identify purchasing needs after checking thestock consumption details in the SAP system.
• 4. Placing enquiry with suppliers for best rate
• 5. Placing sample enquiry and purchase of sample materials.
• 6.Do verification of the PI from the suppliers regarding the quantity,quality, price and lead time of the shipment and the payment terms aswell.
• 7. Take approval from HOD and CMD for placing the order.
• 8. Research potential vendors
• 9. Track orders and ensure timely delivery
• 10. Update internal database with order details (dates, vendors,quantities, discounts etc.)
• 11. Arrange transportation to carry the goodsfrom the vendors' warehouse.
• 12. Liaise with ware house staff to ensure all products arrive in goodcondition.
• 13. Conduct market research to identify the pricing trends.
• 14. Evaluate offers from vendors and negotiate better prices.
• 15. Prepare cost analyses before placing an order.
• 16. Maintain updated records of invoices and contracts.
• 17. Follow up with suppliers, as needed, to confirm or change orders or tospeed up or for bringing the consignment on time.
• 18. Ledger clearing – with supplier statement
• 19. Purchase returns/ demo returns
• 20. Updating the daily shipment tracker / purchase order status to HOD.
• 21. Daily MIS report sharing to HOD.
• 22. Assisting in auditing activities
• 23. Maintain strong working relationships with current vendors.
• 24. Effectively maintain open communication with Suppliers.
• 25. Work with and communicate with all departments in a pleasant andpositive manner.
• 26. Need to work on extra hours/ holidays to complete the assigned dutieson time.
• 27. Enforces and monitors company guidelines to ensure compliance.
• 28. Conduct all activities related to the purchase with integrity andsecured manner.
• 29. Maintain a very good working environment along with colleagues andsuperiors.
• 30. Adapt to the diverse needs of the team and address internal andexternal requirements with flexibility and creativity.
• 31. Perform other such tasks as needed and as requested by the HOD.
• 2 - 3 Years of relevant experience in Import Purchase.