Executive Purchase (QSR)

Circle of Crust; Mohali; On-site; INR 350,000 - 520,000; Full time

Job summary

Circle of Crust is seeking a Purchase Executive (Purchase & Store) in Mohali, India, to manage procurement activities for ingredients, packaging, and equipment. The role emphasizes vendor selection, negotiation, and cost control across a QSR network.

The candidate will coordinate with operations, kitchen, and logistics teams to align purchases with menu changes and campaigns, while maintaining stock levels and compliance with FSSAI standards.

Qualifications

• Knowledge of F&B procurement, supply chain, or hospitality sourcing.
• Familiarity with Indian food standards (FSSAI regulations).
• Good negotiation and communication skills.
• Proficiency in MS Excel and inventory management software.
• Experience with multi-unit QSR brands is a plus.

Responsibilities

• Source raw materials and packaging; ensure timely purchase.
• Identify and qualify vendors and suppliers.
• Negotiate prices, payment terms, delivery timelines, and contracts.
• Monitor inventory levels and reorder as needed.
• Coordinate with warehouse or central kitchen teams to track stock.
• Ensure procurement within allocated budgets and monitor price trends.
• Maintain procurement records in ERP or POS systems.
• Prepare procurement and cost reports.

Skills

Procurement

Vendor management

Inventory management

Cost control

Quality assurance

Cross-functional coordination

ERP systems

Reporting

Logistics coordination

F&B procurement

Excel

Multi-unit QSR knowledge

Education

None

Tools

SAP

Tally

Job description

POSITION: PURCHASE EXECUTIVE (Purchase & Store)

Basic Job Description: A Purchase Executive in the Indian QSR (Quick Service Restaurant) industry plays a crucial role in ensuring smooth operations by maintaining a steady supply of materials, ingredients, packaging, and equipment. Their responsibilities require a mix of supply chain management, vendor coordination, cost control, and compliance, Plan, direct, or coordinate the activities of buyers, purchasing officers, and related workers involved in purchasing materials, products, vendor management, price negotiable and monthly store inventories etc. services.

Experience Required : 1-3 years in QSR industry

1. Procurement & Sourcing

• Source raw materials (e.g., vegetables, spices, meat, dairy) and packaging (e.g., containers, napkins, disposable cutlery).
• Ensure the timely purchase of food-grade items and non-food items like uniforms, cleaning materials, etc.
• Identify and qualify vendors and suppliers.

2. Vendor Management

• Develop and maintain strong vendor relationships.
• Negotiate prices, payment terms, delivery timelines, and contracts.
• Evaluate vendor performance (quality, cost, delivery consistency).

3. Inventory Management

• Monitor inventory levels and reorder as needed.
• Coordinate with warehouse or central kitchen teams to track stock.
• Minimize wastage and avoid stockouts or overstocking.

4. Cost Control & Budgeting

• Ensure procurement within allocated budgets.
• Monitor market price trends and identify cost-saving opportunities.
• Maintain cost sheets and regularly update price comparisons.

5. Quality Assurance & Compliance

• Ensure all procured items meet FSSAI and QSR brand standards.
• Work with QA/QC teams to ensure food safety and hygiene compliance.
• Maintain documentation for audits and regulatory inspections.

6. Coordination with Internal Teams

• Work closely with operations, kitchen, finance, and logistics teams.
• Align procurement with menu changes, new product launches, or seasonal campaigns.

7. System & Reporting

• Maintain procurement records in ERP or POS systems (e.g., SAP, Tally, or restaurant-specific software).
• Prepare daily/weekly/monthly procurement and cost reports.
• Track delivery schedules and resolve discrepancies.

8. Logistics Coordination

• Ensure timely delivery of goods to all outlets or commissaries.
• Coordinate with transporters and logistics partners.
• Optimize routes and delivery frequencies to control costs.

Desired Skills & Qualifications:

• Knowledge of F& B procurement, supply chain, or hospitality sourcing.
• Familiarity with Indian food standards (FSSAI regulations).
• Good negotiation and communication skills.
• Proficiency in MS Excel and inventory management software.
• Experience with multi-unit QSR brands (e.g., Domino’s, Pizza Hut, McDonald’s, Wow! Momo, Haldiram’s) is a plus.