Executive Purchase Officer

The Geltec Limited; Bengaluru; On-site; INR 400,000 - 500,000; Full time

Job summary

The Geltec Limited in Bengaluru (Karnataka) invites applications for the role of Executive, Purchase. The role supports the General Manager – Purchase to ensure timely availability of domestic materials and packing materials, through vendor liaison, documentation, and adherence to commercial policies.

The incumbent will prepare purchase orders, maintain records, and coordinate with Head Office and suppliers to meet site requirements while ensuring cost-effectiveness and GMP compliance.

Qualifications

• A Graduate with B.Com.
• 3–4.6 years of experience in purchase, preferably in pharma.
• Strong knowledge of commercial policies, processes & systems.
• Excellent interpersonal, negotiation and communication skills.

Responsibilities

• Understand the company's business and have knowledge of commercial policies, processes & systems and market conditions related to the department's functions.
• Maintain records of selected vendors and liaison for procurement of packing materials.
• Support the purchase department head in formulation of the site procurement budget and plan procurements.
• Receive indents, raise purchase orders, arrange procurement, or liaise with the commercial team at Head Office for procurement of materials.
• Receive materials, prepare GRN, and manage rejections as per policy to ensure timely availability of materials at site.
• Co-ordinate procurement of packing material through liaison with Head Office, clearance agencies, and transporters.
• Arrange procurement for the Packing Material Department.
• Receive bills, verify accuracy, account for rejections, process the bills, and co-ordinate with Head Office for payment arrangements.
• Liaise with PM Stores and Head Office for management of non-moving/slow-moving materials.
• Ensure GMP/PPE compliance while moving the plant.
• Any difficulty should be discussed with the reporting head immediately.

Job description

Job Description Executive, Purchase

1. Job Purpose

To support General Manager – Purchase in execution of the commercial plan at site, prepare and maintain documentation, and liaise with vendors and internal and external clients in order to ensure availability of domestic materials and other stores on time to meet the company's requirement at site.

2. Key Result Areas

• Implementation of Commercial Policies: Support the department head in implementation of the company's commercial policy at site with respect to sourcing of material/capital goods in order to ensure timely availability and cost effectiveness.
• Procurement of Packing Materials: Communicate and liaise with vendors and clients, clearing agency and transporters for procurement of materials in order to ensure timely availability at site.
• Documentation: Receive indents, prepare and submit purchase orders, and liaise with vendors and agencies for procurement of materials.
• Liaison and Networking: Liaise with vendors, internal and external clients and agencies; maintain and record communications and transactions in order to have smooth communication and timely supply of materials.

3. Knowledge / Experience / Skills Required

Knowledge: A Graduate with B.Com.

Experience: 3 – 4.6 years of experience in purchase function, preferably in a pharmaceutical company.

Skills: Must possess good knowledge of commercial policies, processes & systems, and should have good interpersonal skills, man-management skills, negotiation skills, and communication skills.

4. Primary Responsibilities

• To understand the company's business and have knowledge of commercial policies, processes & systems and market conditions related to the department's functions.
• To maintain records of selected vendors and maintain liaison for procurement of packing materials.
• To support the purchase department head in formulation of the site procurement budget and plan procurements.
• To receive indents, raise purchase orders, arrange procurement, or liaise with the commercial team at Head Office for procurement of materials.
• To receive materials, prepare GRN, and manage rejections as per policy in order to ensure timely availability of materials to meet site requirements.
• To support the department head to co-ordinate procurement of packing material through liaison with Head Office, clearance agencies, and transporters.
• To arrange procurement for the Packing Material Department.
• To receive bills, verify accuracy, account for rejections, process the bills, and co-ordinate with Head Office for arrangement of payment.
• To liaise with PM Stores and Head Office for management of non-moving/slow-moving materials.
• To ensure GMP/PPE compliance while moving the plant.
• Any difficulty should be discussed with the reporting head immediately.

Retraining should be given to personnel who have not rea