Executive - Procurement & Commercials

Jio Institute; Navi Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

Jio Institute is seeking a procurement professional to manage end-to-end procurement processes in Navi Mumbai. The role involves gathering requirements, issuing Purchase Orders, and handling amendments, with close coordination with Finance, Legal, and vendors to ensure timely execution.

The candidate will prepare approvals, evaluation reports, and procurement documents, while maintaining vendor records and supporting policy-compliant procurement practices.

Qualifications

Responsibilities

• Manage end-to-end procurement lifecycle from requirement gathering to Purchase Order issuance.
• Prepare and process Purchase Requisitions (PRs), Purchase Orders (POs), amendments, and change requests.
• Prepare Notes for Approval (NFA), technical evaluation reports, commercial evaluation reports, and procurement justification documents.
• Coordinate with Finance, Legal, and vendors to ensure timely execution and adherence to policies.
• Identify and onboard new vendors; coordinate quotations, proposals, negotiations, and clarifications.
• Maintain vendor database and performance records; track procurement milestones and renewals of contracts and software licenses.

Job description

• Manage end-to-end procurement lifecycle from requirement gathering to Purchase Order issuance.
• Prepare and process Purchase Requisitions (PRs), Purchase Orders (POs), amendments, and change requests.
• Prepare Notes for Approval (NFA), technical evaluation reports, commercial evaluation reports, and procurement justification documents.
• Ensure compliance with procurement policies and approval workflows.
• Track procurement timelines and ensure timely completion.
• Identify and onboard new vendors.
• Coordinate with vendors for quotations, proposals, negotiations, and clarifications.
• Compare quotations and prepare commercial comparison statements.
• Maintain vendor database and performance records.
• Coordinate renewals of Annual Maintenance Contracts (AMC), software licenses, and service agreements.

Commercial & Contract Management

• Review commercial proposals.
• Coordinate with Finance and Legal teams for contract execution.
• Track contract validity and renewal timelines.
• Monitor commercial milestones and payment schedules.
• Maintain repository of contracts, agreements, and commercial documents.

Documentation & Compliance

• Ensure documentation complies with organizational and statutory requirements.
• Maintain digital records of procurement activities.

Stakeholder Coordination

• Coordinate with internal departments for procurement requirements.
• Liaise with vendors regarding documentation, deliveries, invoices, and compliance.
• Follow up with Finance, Procurement, Legal, and other stakeholders to ensure timely execution.
• Schedule meetings and maintain action trackers.

Process Improvement

• Identify opportunities to improve procurement efficiency.
• Standardize procurement templates and documentation.
• Maintain procurement trackers and MIS.
• Support automation initiatives for procurement workflows