Buyer - Admin & HR Procurement

Paytm; Dadri; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Paytm is seeking a Buyer Admin & HR Procurement professional in India to support end-to-end sourcing for administrative, facility management, lease rental, and HR needs. You will coordinate vendors, negotiate terms, manage PR-to-PO processes, and ensure adherence to procurement policies.

The role requires strong coordination, attention to detail, analytical ability, and a service-oriented mindset to ensure timely availability of services and materials.

Qualifications

• Experience in end-to-end sourcing and procurement for admin, facilities, lease, and HR requirements.
• Knowledge of PR-to-PO processing and contract administration.
• Ability to coordinate with multiple internal and external stakeholders.

Responsibilities

• Admin-Related Procurement: procure office supplies, stationery, pantry items; coordinate facility management services; manage office equipment; AMC tracking; coordinate events; travel bookings; PR-to-PO processing; maintain vendor database; conduct cost comparisons and negotiations within authority limits.
• Lease Rental Management: support procurement for leased premises; coordinate with Business/Admin/Finance/Legal for new leases, renewals and terminations; negotiate terms with landlords; ensure policy compliance; manage lease trackers and rent-related payments.
• HR-Related Procurement: coordinate with benefits vendors; onboard/manage Training & Development vendors; liaise with recruitment agencies; coordinate background verification; manage onboarding kits; support HRMS vendor coordination; track vendor contracts.
• Operational Responsibilities: ensure adherence to procurement policies; prepare vendor evaluations and cost analyses; monitor delivery timelines; maintain audit-ready documentation; support budget tracking and cost optimization; ensure timely contract renewals and vendor performance.

Skills

Coordination skills

Attention to detail

Analytical ability

Negotiation capability

Service-oriented mindset

Job description

Role Overview

The Buyer Admin & HR Procurement will support end-to-end sourcing and procurement activities related to Administrative, Facility Management, Lease Rental, and HR requirements. The role involves vendor identification and coordination, commercial negotiations, lease management, PR-to-PO processing, cost comparison analysis, contract administration, and ensuring timely availability of services and materials incompliance with company procurement policies.

This position requires strong coordination skills, attention to detail, analytical ability, negotiation capability, and a service-oriented mindset.

Key Responsibilities

Admin-Related Procurement

• Manage procurement of office supplies, stationery, and pantry items.
• Coordinate facility management services including housekeeping, security, pest control, and other facility-related services.
• Procure office equipment such as printers, furniture, workstations, and related accessories.
• Support Annual Maintenance Contract (AMC) tracking and renewals.
• Coordinate arrangements for corporate events and employee engagement activities.
• Facilitate travel and accommodation bookings as per company policy.
• Ensure timely processing of Purchase Requisitions (PR) to Purchase Orders (PO).
• Maintain vendor database and vendor performance records.
• Conduct cost comparisons and negotiate within defined authority limits.

Lease Rental Management

• Manage procurement support for office, branch, warehouse, fleet hub and other leased premises.
• Coordinate with Business, Admin, Finance and Legal teams for new lease acquisitions, renewals, amendments and lease closures.
• Support commercial negotiations with landlords, property owners and real estate consultants to achieve competitive commercial terms.
• Review lease proposals and ensure compliance with company procurement policies and approval workflows.
• Coordinate execution of lease agreements and maintain trackers for lease expiry, renewals, rent escalations, security deposits, lock-in periods and notice periods.
• Process lease-related PRs, POs (where applicable), rental invoices and payment coordination.
• Monitor rental payments, Common Area Maintenance (CAM) charges, utility-related commercial obligations and other lease-linked financial commitments.
• Maintain centralized records of lease agreements and ensure documentation is audit-ready.
• Identify opportunities for lease cost optimization through commercial renegotiation, benchmarking, and space consolidation.
• Coordinate with internal stakeholders and external landlords to resolve commercial and operational issues related to leased properties.

HR-Related Procurement

• Coordinate with employee benefits vendors (GMC/GTL insurance support).
• Assist in onboarding and managing Training & Development program vendors.
• Liaise with recruitment agencies for billing and documentation support.
• Coordinate background verification services.
• Manage procurement of employee joining and onboarding kits.
• Support payroll and HRMS vendor coordination.
• Track contract validity and renewal timelines for HR vendors.

Operational Responsibilities

• Ensure adherence to procurement policies and approval workflows.
• Prepare comparative statements, vendor evaluation reports, and commercial analysis.
• Monitor delivery timelines and resolve vendor-related issues.
• Maintain procurement documentation and ensure audit readiness.
• Support budget tracking, spend analysis, and cost optimization initiatives.
• Ensure timely contract renewals and effective vendor performance management.