Executive - Operations

SmartQ; Pune District; On-site; INR 350,000 - 600,000; Full time

Job summary

SmartQ is seeking an Executive - Operations to oversee and enhance daily operations, ensuring efficiency, consistency, and alignment with the organization’s strategic goals. This role requires strong skills in vendor management, client and team coordination, and problem-solving to effectively handle operational challenges.

Responsibilities include promoting the SmartQ digital platform via the Ordering App, guiding users to download and pay digitally, coordinating with food partners, ensuring

Qualifications

• 1+ year of relevant experience required.
• Graduate/Diploma in Hotel Management discipline.
• Strong communication in English and local language, with a positive attitude.
• Basic computer skills and eagerness to learn.
• Collaborative team player capable of guiding and managing food partner staff.
• Flexible and willing to take on any task to support team efforts.

Responsibilities

• Promote the use of the SmartQ digital platform by explaining benefits of the Ordering App and available offers.
• Encourage users to download and use the App and assist those without it to place orders and pay via digital wallets.
• Coordinate daily with food partners to update menus and ensure changes reflect on the App with timely push notifications and banners.
• Conduct cafe hygiene checks, perform hourly governance reviews, address issues, and report incidents to the manager.

Skills

Vendor management

Client coordination

Team coordination

Problem solving

English & local language comms

Education

Graduate/Diploma in Hotel Management

Tools

SmartQ Ordering App

Digital Wallets

Job description

About SmartQ

SmartQ is redefining how the world experiences food. As a next-generation food-tech innovator, we solve real operational challenges through empathy-led insights and powerful technology. Our mission is clear: to elevate everyday dining into a seamless and meaningful experience.

In the last decade, we’ve transformed cafeteria and food operations across industries with scalable, cutting-edge solutions. Operating in 14 countries and backed by Compass Group- a $60B global foodservice leader SmartQ continues to push the boundaries of what modern food-tech can achieve.

Since our inception in 2015, we’ve become a trusted partner for corporates, hospitals, universities, and food courts worldwide. With a bold vision to become the world’s largest B2B food-tech company, we connect people through exceptional food experiences powered by advanced technology. Today, we proudly serve 400+ global clients, including leaders like Google, HSBC, Amazon, and Wells Fargo.

At the heart of SmartQ is a culture shaped by four core pillars:

Great People | Great Food | Great Experience | Greater Good

These values inspire collaboration, innovation, humility, and a relentless pursuit of excellence.

To dive deeper into what drives us, explore our cultural pillars on the SmartQ LinkedIn ‘Life’ page. It offers an authentic glimpse into the journey you could be part of: https://www.linkedin.com/company/smartq-bottlelabs/life/cdc290f8-ff81-4e7f-9c96-37d842f936c4/?viewA

Are you excited to join our team as Executive - Operations?

As an Executive - Operations at SmartQ, you will oversee and enhance daily operations to ensure efficiency, consistency, and alignment with the organization’s strategic goals. This position requires strong skills in vendor management, client and team coordination, and problem-solving to effectively handle operational challenges.

Roles & Responsibilities

• Promote the use of the SmartQ digital platform by explaining the benefits and convenience of the SmartQ Ordering App, including available offers.
• Encourage users to download and use the App by providing guidance and training. Assist individuals without the App in placing orders and making payments through digital wallets.
• Coordinate daily with food partners to update menu items and work with the technology team to ensure these changes are reflected on the App, including timely push notifications and banner updates.
• Conduct Cafe hygiene checks, perform hourly governance reviews, address issues promptly, and report any incidents, accidents, or near misses to the reporting manager.
• Maintain a positive work environment and ensure timely, high-quality service delivery. Regularly collect feedback from employees and clients at cafeterias.
• Ensure compliance with company and statutory requirements for displays, counters, and service areas. Monitor cafeteria counters to ensure adherence to established Standard Operating Procedures (SOPs).
• Inspect work areas during and after operations to ensure proper waste disposal. Maintain Health, Safety, and Environment (HSE) records and temperature logs, and report any deviations.
• Ensure all equipment is used according to Equipment Safety Work Procedures (ESWP) and report equipment downtime to the appropriate departments.

Qualifications:

• A minimum of 1+ year of relevant experience is required.
• Graduate/Diploma in Hotel Management discipline.
• Passionate about delivering high-quality service to both clients and employees, with strong communication skills in English and the local language, and a consistently positive attitude.
• Basic computer skills, eager to learn, and demonstrates honesty and integrity.
• A collaborative team player with the ability to guide and manage food partner staff, showing self-motivation and initiative.
• Flexible and willing to take on any tasks to support team efforts.

Message from CEO:

We've come to realize that we're not merely in the B2B Food service industry; we're in the business of 'Capturing Hearts.' We find ourselves in a unique position to turn ordinary, mundane corporate cafeterias into places of pure delight, where individuals can freely express themselves, find inspiration, and share happiness. Such a profound transformation opportunity is a rare gift, where the purpose of our enterprise transcends the ordinary. If this vision resonates with you, we invite you to join us in our mission to spread joy and happiness in a world weighed down by stress and pressure. Together, let's play our part in making this world a more beautiful place.