Import Executive

Galaxy Surfactants; Navi Mumbai; On-site; INR 900,000 - 1,100,000; Full time

Job summary

Galaxy Surfactants in Navi Mumbai seeks an experienced Customs Clearance Specialist to manage end-to-end import clearance, ensuring timely regulatory compliance and optimal duty management. You will coordinate with CHAs, freight forwarders, and regulatory bodies to resolve clearance issues and maintain accurate documentation.

The role requires strong knowledge of AEO T2 guidelines, HS classification, and tariff optimizations, with a focus on process improvements and cost control.

Qualifications

• Manage end-to-end customs clearance for import shipments ensuring timely clearance under Home Consumption and BE, including re-import using AEO T2 guidelines.
• Coordinate with CHAs, freight forwarders, and stakeholders to ensure smooth import clearance and regulatory compliance.
• Review import documents (Invoices, Packing Lists, Bills of Lading, Origin Certificates) for accuracy and compliance.
• Classify products under HS Codes and determine tariff exemptions, concessions, and licensing requirements.
• Monitor changes in regulations and notify necessary process updates; support audits and regulatory inquiries.

Responsibilities

• Coordinate with Customs Authorities, Port Authorities, Quarantine, and regulatory agencies to resolve clearance issues and expedite cargo release.
• Generate MIS reports on import clearances, duties, and timelines for management review.
• Drive continuous improvement to reduce shipment delays and strengthen trade compliance.
• Assist in duty drawback claims, tariff reclassification, and valuation disputes with authorities and service providers.
• Validate CHAs and freight forwarder invoices for cost control and accuracy.

Skills

Customs clearance

Trade compliance

Import regulations

HS classification

Tariff management

Documentation management

Regulatory liaison

Freight forwarding coordination

Duty optimization

Invoicing & cost control

Analytical thinking

Risk & compliance governance

Tools

SAP / ERP systems

MS Excel

Customs software

Job description

Role & responsibilities

• Manage end-to-end customs clearance activities for import shipments, ensuring timely clearance, under both Home Consumption and WH Bill of Entry (BE), including Re-import procedures, in compliance with AEO T2 guidelines.
• Customs General Notifications relevant to AEO operations.
• Deferred Duty Payment Scheme, allowing post-clearance duty payments as per AEO T2 privileges.
• Strong understanding of compliance requirements, documentation standards, and coordination with Customs and stakeholders for timely clearances.
• Review and validate import documentation, including Commercial Invoices, Packing Lists, Bills of Lading/Air Waybills, Certificates of Origin, and other supporting documents to ensure customs compliance and clearance readiness.
• Classify imported products under the appropriate HS Codes and determine applicable tariff rates, exemptions, concessions, and licensing requirements in coordination with respective stakeholders.
• Coordinate with Customs House Agents (CHAs), freight forwarders, shipping lines, transporters, and internal stakeholders to ensure smooth execution of import clearance activities.
• Liaise with Customs Authorities, Port Authorities, Quarantine Departments, and other regulatory agencies to resolve clearance issues, obtain approvals, and expedite cargo release.
• Monitor changes in import-export regulations, customs notifications, Foreign Trade Policy provisions, tariff schedules, and trade compliance requirements, and implement necessary process updates.
• Support customs audits, investigations, assessments, and compliance reviews by maintaining accurate documentation and providing regulatory justifications when required.
• Assist in duty drawback claims, duty refund applications, tariff reclassification requests, valuation disputes, and customs appeals in coordination with regulatory authorities and service providers.
• Validate and reconcile invoices raised by CHAs, freight forwarders, shipping lines, and logistics service providers to ensure cost control.
• Maintain comprehensive import records and compliance documentation in accordance with statutory retention requirements and company policies.
• Identify opportunities for customs duty optimization through applicable trade agreements, exemptions, concessions, and preferential tari schemes while ensuring regulatory compliance.
• Generate periodic MIS reports on import clearances, duty payments, logistics costs, clearance timelines, and compliance metrics for management review.
• Drive continuous improvement initiatives to enhance customs clearance efficiency, reduce shipment delays, and strengthen trade compliance processes.
• Co-ordinate with international suppliers and freight forwarder to ensure FOB Inco terms shipment on time arrival
• Co-ordinate with shipping lines/ freight forwarder for freight certificate and bill of lading for FOB terms
• Ensure timely update of import shipments to internal stakeholder

Key Competencies

• Customs Clearance & Trade Compliance
• Import Regulations & Foreign Trade Policy
• HS Classification & Tariff Management
• Duty & Tax Assessment
• Customs Documentation Management
• Regulatory Liaison & Stakeholder Management
• Freight Forwarding & Logistics Coordination
• Duty Optimization & Refund Management
• Invoice Validation & Cost Control
• SAP / ERP Systems, MS Excel & Customs Software
• Analytical & Problem-Solving Skills
• Risk Management & Compliance Governance