EXECUTIVE N - PROJECT SALES ADMIN - SECUNDERABAD

Asian Paints Limited; Secunderabad; On-site; INR 600,000 - 900,000; Full time

Job summary

Asian Paints Limited in Secunderabad seeks an Executive N - Project Sales Admin to support the sales team with reports, dealer communications, and logistics for dealer onboarding. The role focuses on accuracy, timeliness, and coordination with HR and finance.

You will ensure safety and statutory compliance for offices and warehouses, optimize processes, and work on vendor settlements and payments. This position is on site in Secunderabad and requires strong organizational skills.

Responsibilities

• Assist sales by generating and sharing dealer-level sales reports as required.
• Provide dealer reports, credit/debit note workings, and scheme communications on time.
• Ensure availability of sales aids (shade cards, collaterals, dealer kits).
• Support unit-level initiatives, activations and new dealer openings.
• Assist with gift settlements as per schemes in the system.
• Coordinate HR life-cycle activities (joining, transfers, separations).
• Identify process improvement opportunities to save time and cost.
• Review monthly overheads vs actual spend and report variances.
• Ensure timely clearance of vendor payments per terms.
• Monitor open goods receipts and vendor advances; follow up outstanding payments.
• Coordinate with vendors for balance closures and quarterly confirmations.
• Maintain safety and statutory compliance for offices and warehouses.
• Keep statutory records displayed and up-to-date.
• Update compliances in the GRC portal by due dates.
• Conduct safety mock drills and submit improvement findings.

Job description

EXECUTIVE N - PROJECT SALES ADMIN - SECUNDERABAD

Location: Secunderabad, TG, IN

Areas of Work: Sales & Marketing

Job Id: 13535

External Job Description

Business Responsibility Areas

Business objectives

• Assist the sales team by generating and sharing accurate dealer-level sales reports as per requirement.
• Assist dealers by making and sharing relevant sales reports, credit notes, and debit note workings, and scheme-related communication as per defined timelines.
• Provide timely services to dealers by ensuring the availability of sales aids like shade cards, collaterals, dealer kits, etc.
• Provide logistics and operational support to Unit level initiatives, activations and during new dealer account opening
• Assist sales workforce in gift settlements as per schemes closure on the system
• Coordinate with HR department on employee life cycle activities such as Joining, transfers, separation etc.

Process Optimization

• Find opportunities and work towards optimizing processes and reducing the time and cost involved
• Review and monitor overheads budgets against actual spend on monthly basis and report in case of any observations
• Ensure timely clearance of vendor payments as per the defined payment terms
• Monitor and ensure no pending payments, open goods receipts and open advances of each vendor
• Coordinate with Vendors for outstanding amount closure and quarterly balance confirmation within defined timelines

Statutory and Safety Compliance

• Ensure safety and statutory compliance for offices and warehouses
• Maintain and display all statutory records as applicable in the premises
• Updation of compliances in the statutory portal (GRC) as per the due dates
• Conduct Safety Mock drills in warehouse and office premises periodically and submit the findings for process improvement