EXECUTIVE N - SALES ADMINISTRATION

Asian Paints Limited; Jaipur; On-site; INR 350,000 - 650,000; Full time

Job summary

Asian Paints Limited in Jaipur seeks an Executive N – Sales Administration to provide end-to-end support to the retail sales team, including generating dealer reports and streamlining administrative processes.

You will coordinate with vendors, assist with scheme communications, and ensure timely service to dealers while maintaining compliance and supporting HR lifecycle activities.

Qualifications

• Experience in sales administration or office support.
• Ability to generate accurate dealer reports and communicate schemes.
• Familiarity with vendor management and compliance processes.

Responsibilities

• Generate and share dealer sales reports in a timely manner.
• Prepare dealer credit/debit notes and scheme communications within defined timelines.
• Provide logistics and operational support to activations and onboarding of new dealers.
• Coordinate HR life cycle activities related to joining, transfers, and separations.
• Monitor vendor payments and ensure timely clearance per terms.

Skills

Administrative support

Report generation

Vendor coordination

Data entry

MS Excel

PowerPoint

Tools

MS Excel

PowerPoint

ERP/CRM

Job description

EXECUTIVE N - SALES ADMINISTRATION

Location: Jaipur, RJ, IN

Areas of Work: Sales & Marketing

Job Id: 15746

The role is that of administrative personnel who is responsible for providing end to end support to retail sales team by means of helping with dealer servicing, timely and accurate report generation, managing vendors, optimizing and streamlining processes, thereby assisting in achieving business objectives.

Business objectives

• Assist sales team by generating and sharing accurate dealer level sales reports as per requirement
• Assist dealers by making and sharing relevant sales report, credit note and debit note workings and scheme related communication as per defined timelines

Servicing

• Provide timely services to dealers by ensuring availability of sales aids like shade cards, collaterals, dealer kit etc.
• Provide logistics and operational support to Unit level initiatives, activations and during new dealer account opening
• Assist sales workforce in gift settlements as per schemes closure on the system
• Coordinate with HR department on employee life cycle activities such as Joining, transfers, separation etc.

Process Optimization

• Find opportunities and work towards optimizing processes and reducing time and cost involved
• Accurate and timely sharing of reports to Sales team
• Timely service to dealers

Statutory and Safety compliance

• Clearance of vendor payment within timelines
• On time gift settlements with acknowledgement
• Asian Paints Ltd. ~ 2 ~ Internal HR Document-Strictly Confidential
• Review and monitor overheads budgets against actual spend on monthly basis and report in case of any observations

Vendor Management

• Ensure timely clearance of vendor payments as per the defined payment terms
• Monitor and ensure no pending payments, open goods receipts and open advances of each vendor
• Coordinate with Vendors for outstanding amount closure and quarterly balance confirmation within defined timelines

Statutory and Safety Compliance

• Ensure safety and statutory compliance for offices and warehouses
• Maintain and display all statutory records as applicable in the premises
• Updation of compliances in statutory portal (GRC) as per the due dates
• Conduct Safety Mock drills in warehouse and office premises on a periodic basis and submit the findings for process improvement