EXECUTIVE N - SALES ADMINISTRATION

Asian Paints; Jaipur; On-site; INR 210,000 - 320,000; Full time

Job summary

Asian Paints is seeking an administrative professional to provide end-to-end support to the retail sales team by generating dealer reports, managing vendors, and streamlining processes. This role involves servicing dealers with sales aids, assisting in dealer openings, and coordinating HR life cycle activities.

The incumbent will help optimize workflows, ensure timely communications on schemes, manage payments, and support in budgeting and compliance across offices and warehouses.

Qualifications

• Experience in administrative roles supporting sales teams is desirable.
• Strong reporting and data handling skills.

Responsibilities

• Provide end-to-end support to the retail sales team by generating dealer sales reports.
• Coordinate with vendors and manage payments and receipts.
• Assist with dealer servicing, schemes communications and monthly reporting.
• Support HR life cycle activities such as joining and transfers.
• Optimize processes to reduce time and cost and ensure timely report sharing.
• Ensure safety and statutory compliance for offices and warehouses.

Job description

Job Description:

The role is that of administrative personnel who is responsible for providing end to end support to retail sales team by means of helping with dealer servicing, timely and accurate report generation, managing vendors, optimizing and streamlining processes, thereby assisting in achieving business objectives.

Business objectives

• Assist sales team by generating and sharing accurate dealer level sales reports as per requirement
• Assist dealers by making and sharing relevant sales report, credit note and debit note workings and scheme related communication as per defined timelines

Servicing

• Provide timely services to dealers by ensuring availability of sales aids like shade cards, collaterals, dealer kit etc.
• Provide logistics and operational support to Unit level initiatives, activations and during new dealer account opening
• Assist sales workforce in gift settlements as per schemes closure on the system
• Coordinate with HR department on employee life cycle activities such as Joining, transfers, separation etc.

Process Optimization

• Find opportunities and work towards optimizing processes and reducing time and cost involved
• Accurate and timely sharing of reports to Sales team Timely service to dealers

Statutory and Safety compliances

• Clearance of vendor payment within timelines
• On time gift settlements with acknowledgement
• Review and monitor overheads budgets against actual spend on monthly basis and report in case of any observations

Asian Paints Ltd. ~ 2 ~ Internal HR Document-Strictly Confidential

Vendor Management

• Ensure timely clearance of vendor payments as per the defined payment terms
• Monitor and ensure no pending payments, open goods receipts and open advances of each vendor
• Coordinate with Vendors for outstanding amount closure and quarterly balance confirmation within defined timelines

Statutory and Safety Compliance

• Ensure safety and statutory compliance for offices and warehouses
• Maintain and display all statutory records as applicable in the premises
• Updation of compliances in statutory portal (GRC) as per the due dates
• Conduct Safety Mock drills in warehouse and office premises on a periodic basis and submit the findings for process improvement