Executive (HR & Admin) For Vaspeth (Maharashtra)

Inox Green Energy Services Limited; Sangli District, Solapur; On-site; INR 300,000 - 500,000; Full time

Job summary

Inox Green Energy Services Limited is seeking a competent Site HR & Administration professional to manage joining formalities, attendance, payroll-related records, PPE distribution, and local regulatory compliance at the Sangli district site in Maharashtra, India.

The role includes vehicle management, guest house and canteen operations, and site safety oversight. Strong liaison with HO and local teams, plus sound administrative ethics, are essential.

Qualifications

• Understanding of statutory compliance at site is essential.
• Knowledge of local language and local regulations.
• Ability to liaise with HO and site teams.
• Proven experience in handling admin activities at site.

Responsibilities

• To manage HR & Administration activities at site, including joining formalities, attendance, leave records, PPE distribution, and medical cards.
• To supervise vehicle management, log books, and inter-department coordination for payments.
• To oversee Guest House and canteen management, daily meals, hygiene, and record-keeping for residents.
• To formulate and monitor site safety management plans and conducts safety talks and audits.
• To verify site admin bills and manage petty cash in day-to-day operations.
• Provide coordination between different site teams and prepare MIS as required.

Skills

Statutory Compliance

Local language

Liasoning at site

Site administration

Job description

Role & responsibilities

1. Looking after HR & Administration Activities at Site:-

• To make complete joining formalities of new joinees as per the guideline includes Mail ID creation, ID cards, joining documents and Bank account opening in coordination with HO.
• To look after the Compilation of Attendance & maintenance of proper leave records at Site and forward to HO.
• Distribution of PPE & Uniform to employees and maintain the records.
• To take care of mediclaim policy & medical cards, claim etc. as per the guidelines.
• Concern with all the legal compliances at Site.
• To make coordination between different teams at site.
• Preparation of different types of MIS.
• Necessity of generator as per the demand of Site Incharge

2. Vehicle Managements:

• Look after the entire hired vehicle for site operation as per guidelines, Verify the log Book of Vehicle, check the condition of Vehicle, Verification of bills & follows up with HO for Payment.
• Handle all the issue/Complaint related to vehicle.

3. Guest House & Canteen Management:

• Proper Management of Guest House as per guidelines includes housekeeping, Record keeping of Employee availed GH facilities, resolve Employees issue related to GH.
• Follow up of monthly payment of the guest houses and Canteen.
• Ensure quality and timely delivery of Lunch at Site on daily basis.
• Ensure Hygiene condition of Canteen & dining area.
• Maintenance of daily record of food beneficiaries.
• Ensure proper supply of drinking water at site, guest house & office.

4. Site Safety Management

• Formulate HSE management plans and overseeing implementation of same as per guidelines.
• Ensure that safety management system is maintained promptly throughout the project.
• To create safety awareness through safety talks, meetings, displaying safety posters, slogans & bulletins.
• Regular & scheduled safety patrol/inspection of work place, Accident / Incident investigation, reporting, maintaining records and analysis of accident statistics.
• Planning and execution of safety training & audits.

5. Verification of all bills related to admin expenses at Site & Asset Management

6. Responsible for handling petty cash for day to day operations at site as per guidelines.

Preferred candidate profile

• Statutory Compliance
• Localities would be preferred.
• Must have the knowledge of local language.
• Should be able to handle the Liasoning activities at the site
• Possess cultural awareness and sensitivity and flexible
• Demonstrate sound work ethics.
• Should be able to handle the administrative activities at site