Lead – Site Construction Administration

Technical; Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

Technical is seeking a qualified Site Admin Lead for our Mumbai site. The role focuses on oversight of daily office operations, site facilities, transport arrangements, and vendor coordination to ensure smooth project execution.

Qualified candidates hold a Graduate degree with 5–7 years of relevant experience, strong knowledge of HR & Admin processes, and proven ability to implement site policies and ensure statutory compliance.

Qualifications

• Understanding of operations / key processes of HR & Admin.
• Understanding of statutory compliance, labor compliance for sites.
• People management and interpersonal skills.
• Communication skills.

Responsibilities

• Overseeing daily office operations.
• Setting up and maintaining site office & guest house.
• Setting up and maintaining requisite transport arrangement at site.
• Local purchases of housekeeping and stationery items.
• Managing administrative staff.
• Site-imprest management and voucher management.
• Developing/ Implementing Site Admin related Policies.
• Ensuring efficient administrative support for site activities.
• Coordination with vehicle vendors, drivers.
• Verifying vehicle log sheets.
• Maintaining and verifying all support required for invoice processing.
• Coordinating with other functions for smooth site admin activities.
• Ensuring Statutory compliance related to admin.
• Ensure all logistical needs are met to facilitate smooth project execution.
• Implement and maintain consistent administrative systems for onboarding, timekeeping (timesheets), records management, and general office flow.
• Ensure timely payment of all admins related contracts.
• Gram Panchayat and NA tax follow up and payment.
• Coordination with Tahasildar or ZP.
• CSR oversight — coordination with HO CSR/ NGOs.
• Annual medical check up of site employees.
• Invoice processing.
• Security oversight.
• Other miscellaneous jobs as and when they are required to be done from time to time

Skills

Operations & Admin processes

Statutory & labor compliance

People management

Communication skills

Education

Graduate

Job description

PRINCIPAL ACCOUNTABILITIES

Administrative support

• Overseeing daily office operations
• Setting up and maintaining site office & guest house
• Setting up and maintaining requisite transport arrangement at site
• Local purchases of housekeeping and stationery items
• Managing administrative staff
• Site-imprest management and voucher management
• Developing/ Implementing Site Admin related Policies
• Ensuring efficient administrative support for site activities
• Printing of stationery
• Coordination with vehicle vendors, drivers.
• Verifying vehicle log sheets.
• Maintaining and verifying all support required for invoice processing.
• Coordinating with other functions for smooth site admin activities
• Ensuring Statutory compliance related to admin
• Ensure all logistical needs are met to facilitate smooth project execution
• Implement and maintain consistent administrative systems for onboarding, timekeeping (timesheets), records management, and general office flow.
• Ensure timely payment of all admins related contracts
• Gram Panchayat and NA tax follow up and payment
• Coordination with Tahasildar or ZP
• CSR oversight — coordination with HO CSR/ NGOs
• Annual medical check up of site employees
• Invoice processing
• Security oversight
• Other miscellaneous jobs as and when they are required to be done from time to time

Statutory Compliance

INTERACTIONS

Internal Clients

Site employees, Project Planning & Control Team, IT, Commercial, Finance, CSR, HR/ Admin at Apraava HO

External Clients

CSR Partners, O&M Contractors, Vendors

Government Authorities/Panchayats/Police — Compliance with laws

SKILLS AND KNOWLEDGE

Educational Qualifications

• * Mandatory Qualification: Graduate

Functional Skills

• Understanding of operations / key processes of HR & Admin
• Understanding of statutory compliance, labor compliance for sites
• People management and interpersonal skills
• Communication skills

Relevant and total years of Experience

• Having total 5 to 7 years of experience in a similar role