Executive - Global Logistics

UPL; Pune District; On-site; INR 600,000 - 900,000; Full time

Job summary

UPL in Pune, India, is seeking an experienced Logistics/EXIM coordinator to manage North America documentation, vendor follow-ups, SAP processing, and order support. You will coordinate with sales, planning, inventory, and logistics teams to ensure timely shipments and accurate data.

Ideal candidates have 3–6 years in logistics/EXIM, strong SAP and Excel skills, and clear English communication. This full-time role requires regional shift readiness and a bachelor’s/MBA in SCM or IB.

Qualifications

• Bachelor’s degree or MBA in SCM/IB required.
• 3–6 years of logistics/EXIM experience preferred.
• Proficient in SAP and intermediate Excel usage.
• Strong written and verbal English communication.

Responsibilities

• Manage documentation retention for North America shipments.
• Follow up for missing documents from vendors to prevent delays.
• Process Goods Receipt of 3rd party invoices in SAP and verify invoices.
• Verify commercial invoices per US Customs entries and export planning.
• Support sales with SO/PO creation and inter-department coordination.
• Create standard reports on open orders, inventory, and shipments in SAP.
• Coordinate with logistics, warehouse, and planning teams to meet requirements.
• Assist in MIS data mining and process improvement initiatives.

Skills

Organizational skills

Follow-up skills

Communication skills

International logistics

Education

Bachelor’s degree/MBA in SCM or IB

Tools

SAP

Excel (intermediate)

Job description

Job Description:

EXIM:

• Manage documentation retention of all commercial documents for North America shipments.
• Follow up for missing documents from all vendors in a timely manner to prevent logistics delays.
• Goods Receipt of 3rd party invoices in SAP
• Verification of commercial invoices as per US Customs entries
• Export Planning & operation.

Sales order-Purchase Order

• Support Sales by managing customer orders, creation of Sales order-Purchase order (SOPO).
• Coordination with Sales team, inventory team & Planning team to analyze & place order as per business requirement.
• Support marketing in implementing customer complaints resolution.
• Creating Standard reports on Open Orders, closed order & Inventory availability and posting transactions on SAP.
• Resolving the issues with sales order/Purchase order to make smooth shipment.
• Checking the Import/Export custom document (shipment detail, CTH, duties etc.) of North America shipment & maintain the data.
• Highlight the concern in EXIM document for resolution & work for solution as well.

Customer Services:

• Support Sales by managing customer orders, document creation, logistics planning and execution, shipment tracking, returns management.
• Creating Standard reports on Open Orders, Inventory availability and posting transactions on SAP
• Create Sales Contracts and liaison with Sales / Finance to create sales contracts / orders.
• Create Documentation, co-ordinate with logistics and warehouse, track shipment and inform customer for sales orders.
• Assist Key Account Managers in allocation of shortage material and create dispatches as per allocation.
• Create standard reports on Inventory, open order status for the perusal of planning and sales team.
• Create return orders, documentation, co-ordinate with logistics and warehouse for all customer returns.

Toller:

• Shipment transaction like STO (Stock transfer), Production posting, BOL creation, PGI & PGR for stock etc.
• Analysis of stock and input from UPL NAM warehouse & third party and process the transaction in SAP.

Other activities

• Support to any other Logistics function.
• Work on Improvement projects & process streamline.
• MIS & Data mining and initiative for improvement within system & process.
• Excellent in IQ & coordination with stakeholder to resolve the error/problem.

Strong Organizational Skills

• Strong Follow-up Skills
• SAP and intermediate Excel
• Written and Verbal Communication Skills
• International Logistics Experience a plus

Preferred Sectors for sourcing the talent – Manufacturing.

Resource needs to work in Global region shift as per country time zone.

English communication is must & comfortable to work in regional shift time.
Logistics/EXIM knowledge is required.
Education - bachelor’s degree/MBA in SCM or IB.
Experience - 3 to 6 years
Preferred location from Pune /Nearby Pune.