Executive-Front Office

CBRE; Bengaluru; On-site; INR 200,000 - 350,000; Full time

Job summary

CBRE Bengaluru is seeking a front desk professional to manage visitor and caller interactions, greet guests, and coordinate meeting room setups in a corporate office environment.

Ideal candidates will have Graduation and 2-3 years of experience, with strong communication skills and a professional appearance suitable for a client-facing role in a dynamic facility operations team.

Qualifications

• Minimum Graduation with 2-3 years of experience.
• Proficient in greeting visitors, callers and applicants with professional demeanor.
• Familiarity with facilities management in a corporate office is preferred.

Responsibilities

• Receives and directs incoming calls to appropriate personnel and voicemail.
• Greets and announces clients, applicants and visitors; follows security procedures for recording guests, suppliers and other visitors.
• Assists with scheduling and preparing meeting and conference rooms; coordinates setup of conference/meetings rooms and video/web conferencing.
• Coordinates catering for meetings and events and reviews invoices for billing to the correct department.
• Maintains records and logs of service requests and tracks their status, including visitor logs and courier interactions.

Skills

Front desk

Communication

Guest handling

Professional appearance

Education

Graduation

Job description

• Receives and directs incoming calls to appropriatepersonnel and voicemail.
• Greets and announces clients, applicants andvisitors. Follows security procedures for recording guests, suppliers and othervisitors. Arranges escorts as needed. Issues visitor passes and validatesparking.
• Assists with scheduling and preparing meeting andconference rooms. Coordinates setup of conference/meetings rooms.Arranges for and reserves projectors and other meeting equipment, ensuringequipment is in good operating condition. Arranges video and/or webconferencing as needed.
• Coordinates catering for meeting and events. Maynegotiate pricing and menus. Secures approvals for catering expenses andreviews invoices to arrange billing to appropriate department or business unit.
• Performs general clerical duties associated withdistributing office faxes, packages and mail as required. Uses tracking systemsto record inbound and outbound courier, freight and mail. Meters mail. Arrangesmessenger service as needed. Follows location security procedures for screeninginbound deliveries.
• Orders office supplies and other common use itemsfor the location, such as café supplies, equipment toner, printer paper,freight and shipping supplies etc.
• Maintains neat appearance reception area,conference rooms café and other common areas. Requests building andhousekeeping services as needed. Periodically inspects common area equipment toensure good operating condition. Arranges equipment service as needed.
• Maintains records and logs of service requests andtracks their status.
• Maintains a file of services includingtransportation sources, accommodations, and referral contacts. May arrangeconvenience/hospitality services for guests such as transportation, tickets,reservations, etc.
• Decisions made with general understanding ofprocedures and company policies to achieve set results and deadlines.

Essential Job Duties &Responsibilities:

• Receives and directs incoming calls to appropriatepersonnel and voicemail.
• Greets and announces clients, applicants andvisitors. Follows security procedures for recording guests, suppliers and othervisitors. Arranges escorts as needed. Issues visitor passes and validatesparking.
• Assists with scheduling and preparing meeting andconference rooms. Coordinates setup of conference/meetings rooms.Arranges for and reserves projectors and other meeting equipment, ensuringequipment is in good operating condition. Arranges video and/or webconferencing as needed.
• Coordinates catering for meeting and events. Maynegotiate pricing and menus. Secures approvals for catering expenses andreviews invoices to arrange billing to appropriate department or business unit.
• Performs general clerical duties associated withdistributing office faxes, packages and mail as required. Uses tracking systemsto record inbound and outbound courier, freight and mail. Meters mail. Arrangesmessenger service as needed. Follows location security procedures for screeninginbound deliveries.
• Orders office supplies and other common use itemsfor the location, such as café supplies, equipment toner, printer paper,freight and shipping supplies etc.
• Maintains neat appearance reception area,conference rooms café and other common areas. Requests building andhousekeeping services as needed. Periodically inspects common area equipment toensure good operating condition. Arranges equipment service as needed.
• Maintains records and logs of service requests andtracks their status.
• Maintains a file of services includingtransportation sources, accommodations, and referral contacts. May arrangeconvenience/hospitality services for guests such as transportation, tickets,reservations, etc.
• Decisions made with general understanding ofprocedures and company policies to achieve set results and deadlines.

Qualification & Experience:

Minimum Graduation with2-3years of experience

Other Abilities:

• A presentable candidate whowill be ready to sit at Front Desk to carry out responsibilities related to thefront office & administration in a corporate environment
• Should have good written & verbal communication
• One who has knowledge about Facilities Management in a corporate office

Other Abilities:

• A presentable candidate whowill be ready to sit at Front Desk to carry out responsibilities related to thefront office & administration in a corporate environment
• Should have good written & verbal communication
• One who has knowledge about Facilities Management in a corporate office