Executive - Front Desk & Facilities -Bangalore

Noventiq India; Bengaluru; On-site; INR 300,000 - 500,000; Full time

Benefits offered by this job

Group Medical Coverage

Group Personal Accident

Group Term Life Insurance

Wellness Program

CSR Initiatives

Maternity Leaves

Paternity Leaves

Learning/Development Courses

Mentorship and Leadership Programs

Flexible Work Hours

Work from Home

Remote Working

Hybrid Working

Company Onsite / Fun Events

Job summary

Noventiq India is seeking an organized administrator to manage Front Desk and Office Operations in Bengaluru. You will handle calls, visitor data, and general admin tasks while supporting executives and HR coordination.

The role emphasizes maintaining office supplies, coordinating maintenance, and assisting travel arrangements for staff, with a focus on professional communication and smooth daily operations.

Qualifications

• Minimum 3 years of experience preferred.
• Excellent written and oral communication in English.

Responsibilities

• Monitor timely purchase of stationary and office supplies.
• Oversee proper functioning of office equipment (telephones, ACs, etc.).
• Coordinate printing orders and stationery purchases.
• Maintain AMC renewals and vendor communications.
• Manage Front Desk/Reception and visitor data records.
• Screen incoming calls and relay messages professionally.
• Provide secretarial and administrative support to executives.
• Assist with HR operational tasks and internal coordination.
• Arrange travel bookings for employees and the MD.

Skills

Communication skills

Administrative skills

Front desk management

Job description

Noventiq is hiring!

Noventiq (Noventiq Holdings PLC) is a leading global solutions and services provider in digital transformation and cybersecurity, headquartered in London. The company enables, facilitates, and accelerates digital transformation for its customers’ businesses, connecting 80,000+ organizations across all sectors with a vast selection of best‑in‑class IT vendors, alongside its own services and solutions.

Noventiq delivered record gross revenue of $1.6 billion for the 12 months to March 31, 2023, an increase of 52% in constant currency. The company’s growth is underpinned by its three-dimensional strategy to expand its markets, portfolio, and sales channels. The strategy is supported by an active approach to M&As which enables Noventiq to take advantage of the ongoing consolidation in the industry.

Noventiq’s 6,400 employees work in approximately 60 countries throughout Asia, Latin America, Europe, Middle East, and Africa—markets with significant growth potential.

• One of the largest SI’s in India with revenue close to 700M$ and growing to 900M$.
• 3500+ Employees in India for India.
• Total 28 Offices in India across North, South, West & East.
• 1000+ Resident Engineers across India.
• 2500+ technical resources in India for India.
• Technology partnerships with Top 3 Cloud Solution Providers, Top 3 Infrastructure companies, Top 10 Cybersecurity companies.
• Enviable customer base: 4 of Top 5 Banks, 3 of Top 5 IT companies, 3 of Top 5 BPO’s, 3 of Top 5 Pharma companies.
• Largest partner to Microsoft with combined infeed of US$600M about 25% of Microsoft India revenues.

About You

• Aminimumof3yearsofexperienceis preferred.
• Excellentwrittenandoralcommunicationskillin English.

What You ‘ll Do

ADMINISTRATION -

• Monitoringtimelypurchaseof stationary.
• MonitoringtheproperworkingofTelephone,Water Purifier,OfficeChairs,VanishingBlinds, and Electrical Equipment’s like fridge, microwave, etc.
• Monitoringprintingrelatedpurchaseslikeletterhead,visitingcards,cashvoucherrequisitionform, challans, etc.
• MaintenanceandTimelyrenewalof AMCs.
• TomonitorproperofficemaintenancethroughcommunicatingwithconcernedpersonslikeElectricians, AC Repairers, etc.
• Monitoringclearanceofcourierbills,stationarybills,cardpayments, etc.
• Monitoringproperticketbookingwhenever required.
• AnyMultitaskingworkrelatedtotheFrontDesk/Admin/InternalCo- ordination.
• Managingemployeeengagement activities.
• SupportingHRteammemberswithoperations tasks.

FRONT DESK -

• ManagingtheFrontDesk/Reception Area.
• Answerandscreenallincomingtelephonecallsinaprofessionalandtimelymanner;takeaccurate messages with a high level of professionalism and courtesy.
• Dealingappropriatelyonqueriesorrequestsfromalltheincomingguestsandmaintainproper visitor’s data.

• Understandcompanyorganizationalstructuretorefercallsandvisitors/gueststotherespective individual.
• Providingpropersecretarialandadministrativesupporttothe executives.
• InternalCo-ordinationinanyform,draftinglettersandmaintainingcourier records.
• Maintainingproperchecklistrelatedtohousekeepingactivitiestoensureupkeepof facility.
• Procurement and Inventory management. Managing day to day purchases of office requirements, preparingpurchaserequestorderandgettingapproval, maintaininginventoryofstationary,Medicines, etc. and maintained the record the same.
• TravelArrangementswithrespecttoticketbookingfor theemployees&MDasrequired.(Air,Rail, and Road)

What We Offer

• Insurance – Group Medical Coverage, Group Personal Accident, Group Term Life Insurance
• Rewards and Recognition Program, Employee Referral Program, Wellness Program and CSR Initiatives
• Maternity and Paternity Leaves
• Company Sponsored Certification Program
• Learning/Development Courses, Cross Skill, Mentorship and Leadership Programs
• Quarterly Performance Feedback Sessions
• Savings, Investments and Retirement Benefits
• Flexible Work Hours, Work from Home, Remote Working, Hybrid Working
• Company Onsite / Fun Events

Location: Bangalore - NQIND, Bangalore, Karnataka, India