Executive - Facility - Noida

ISS India; Dadri; On-site; INR 300,000 - 500,000; Full time

Job summary

ISS India is seeking a Facility Executive to manage day-to-day facility operations at our Dadri site, ensuring a safe, clean and efficient workplace. The role involves coordinating vendors, overseeing housekeeping and maintenance, and addressing employee concerns to maintain service quality.

The successful candidate will ensure compliance with health, safety, and environmental policies, provide timely reporting, and maintain clear communication with employees, clients, and vendors to support

Responsibilities

• Manage day-to-day facility operations to ensure smooth and efficient functioning of the site.
• Monitor housekeeping, maintenance, security, and other facility-related services.
• Ensure upkeep of office infrastructure, workstations, meeting rooms, and common areas.
• Conduct regular facility inspections and timely resolution of identified issues.
• Coordinate with vendors and service providers to ensure timely delivery of services.
• Monitor vendor performance against service levels and standards.
• Follow up on maintenance requests and ensure timely closure.
• Maintain vendor records, service reports, and other relevant documentation.
• Ensure compliance with health, safety and environmental policies.
• Support the implementation of workplace safety procedures and emergency preparedness plans.
• Conduct routine safety inspections and report potential hazards.
• Maintain professional communication with employees, clients, and vendors.

Job description

Job SummaryThe Facility Executive will be responsible for managing day-to-day facility operations, ensuring smooth functioning of the workplace, maintaining service quality, and ensuring compliance with safety standards and organizational policies. The role involves coordinating with vendors, managing housekeeping and maintenance activities, addressing employee concerns, and ensuring a safe, clean, and efficient working environment.

Key Responsibilities 1. Facility Operations

• Manage day-to-day facility operations to ensure smooth and efficient functioning of the site.
• Monitor housekeeping, maintenance, security, and other facility-related services.
• Ensure the upkeep and maintenance of office infrastructure, workstations, meeting rooms, and common areas.
• Conduct regular facility inspections and ensure timely resolution of identified issues.

2. Vendor and Service Management

• Coordinate with vendors and service providers to ensure timely delivery of services.
• Monitor vendor performance against agreed service levels and standards.
• Follow up on pending maintenance requests and ensure timely closure.
• Maintain vendor records, service reports, and other relevant documentation.

3. Housekeeping and Maintenance

• Ensure cleanliness, hygiene, and upkeep of the workplace.
• Coordinate preventive and corrective maintenance activities.
• Monitor the functioning of electrical, plumbing, HVAC, and other building systems.
• Report equipment breakdowns and coordinate with the technical team for resolution.

4. Health, Safety, and Compliance

• Ensure compliance with organizational health, safety, and environmental policies.
• Support the implementation of workplace safety procedures and emergency preparedness plans.
• Conduct routine safety inspections and report any potential hazards.
• Ensure compliance with applicable statutory requirements and company policies.

5. Employee and Client Coordination

• Address employee and client concerns related to facility services.
• Coordinate with internal stakeholders to ensure uninterrupted service delivery.
• Respond to service requests and complaints within defined timelines.
• Maintain professional communication with employees, clients, and vendors.

6. Documentation and Reporting

• Maintain facility‑related records, checklists, and operational reports.
• Prepare daily, weekly, and monthly reports on facility operations.
• Track maintenance activities, service requests, and vendor performance.
• Assist in monitoring operational expenses and resource utilization.