Executive - Facility

Tejraj Group; Pune District; On-site; INR 450,000 - 650,000; Full time

Job summary

Tejraj Group is seeking an Executive – Facility to oversee daily facility operations, coordinate with vendors, and ensure safety and hygiene standards across residential or commercial premises.

The role requires 3 years of experience in facility operations or related fields, with a proactive, organized approach and the ability to handle multiple tasks efficiently. You will maintain records, support maintenance requests, and interact with residents or employees to resolve issues.

Qualifications

• Bachelors degree or equivalent; hospitality, facilities, or property management background preferred.
• 3+ years in facility operations, hospitality, or real estate maintenance.
• Able to manage multiple tasks with proactive approach.
• Familiar with checklists, inspections, and incident reporting.

Responsibilities

• Oversee daily facility operations including housekeeping, security, and technical services.
• Raise and follow up maintenance requests for electrical, plumbing, and civil works.
• Coordinate with in-house technicians or service vendors; ensure timely issue resolution.
• Liaise with external vendors for AMC services, pest control, waste disposal, etc.
• Address queries and complaints from residents, tenants, or employees; ensure timely closure.
• Maintain records of cleaning supplies, repair tools, and consumables; replenish stock.
• Ensure safety protocols, fire exits, emergency equipment, and hygiene standards; assist safety drills.
• Maintain daily logs, checklists and vendor visit records; prepare basic reports.

Skills

Facility coordination

Vendor management

MS Excel

Documentation

HVAC basics

Education

Any Graduate

Tools

MS Word

Facility management tools

Job description

Role Overview

The Executive – Facility is responsible for supporting daily facility operations to ensure the smooth functioning, cleanliness, safety, and maintenance of residential or commercial premises. The role involves assisting with vendor coordination, handling minor maintenance issues, maintaining facility records, and ensuring customer satisfaction. With 3 years of experience, the candidate should be proactive, organized, and capable of handling multiple operational tasks efficiently.

Key Responsibilities

1. Daily Facility Operations

• Monitor housekeeping, security, and technical services on a daily basis.
• Conduct routine checks to ensure upkeep of common areas, utilities, and infrastructure.

2. Maintenance Support

• Raise and follow up on maintenance requests for electrical, plumbing, and civil works.
• Coordinate with in-house technicians or service vendors to ensure timely issue resolution.
• Liaise with external vendors for AMC services, pest control, waste disposal, etc.
• Ensure timely attendance of vendors and verify service completion.

4. Resident / Occupant Interaction

• Address facility-related queries and complaints from residents, tenants, or employees.
• Ensure prompt communication and satisfactory closure of issues.

5. Inventory & Supplies Management

• Maintain records of cleaning supplies, repair tools, and other consumables.
• Replenish stocks in coordination with the facility manager or procurement team.

6. Health, Safety & Compliance

• Ensure safety protocols, fire exits, emergency equipment, and hygiene standards are followed.
• Support in organizing fire drills, safety inspections, and regulatory checks.

7. Documentation & Reporting

• Maintain daily logs, checklists, vendor visit records, and maintenance history.
• Prepare basic reports on facility activities and share with reporting manager.

Technical Skills Required

• Basic understanding of building systems – electrical, plumbing, housekeeping, and HVAC.
• Familiarity with checklists, inspection formats, and incident reporting.
• Proficiency in MS Excel, Word, and basic facility management tools/software.
• Ability to coordinate with technicians and service vendors effectively.

Qualifications & Experience

• Education: Any Graduate (preferred background in hospitality, facilities, or property management).
• Experience: Minimum 3 years of experience in facility operations, hospitality, or real estate maintenance.

Job Summary

The Executive – Facility plays a key operational role in ensuring the upkeep, safety, and functionality of the premises. By managing daily activities, coordinating with vendors, and supporting the facility team, the role ensures a seamless and pleasant experience for all occupants or visitors while contributing to the efficiency of the facility department.