Executive Company Secretary (Exec. CS)

Transport Corporation Private Limited; Visakhapatnam; On-site; INR 600,000 - 900,000; Full time

Benefits offered by this job

Reimbursements for travel expenses

Participation in team incentive programs

Opportunities for growth

Job summary

A leading transportation company is seeking an Executive – Company Secretary to ensure corporate compliance and manage board coordination. This role involves preparing necessary documentation for meetings and ensuring adherence to the Companies Act. Candidates should have at least 3 years of experience in compliance work and possess strong documentation skills. Open to all genders, this position offers opportunities for growth along with variable pay based on performance.

Qualifications

• 3 years of experience in Company Secretarial and compliance work.
• Good knowledge of Companies Act and ROC procedures.
• Open to both males and females.
• Good communication and coordination abilities.
• Proficiency in MS Office.

Responsibilities

• Prepare notices and agendas for meetings.
• Coordinate and assist in conducting the meetings.
• Ensure compliance with statutory requirements.
• Maintain statutory registers and corporate records.
• Draft board resolutions and corporate communications.
• Maintain statutory registers and corporate records as required.
• Maintain and monitor the compliance calendar for timely submissions.
• Draft board resolutions and official corporate communications.
• Coordinate with auditors, consultants and internal departments for compliance matters.
• Support management in corporate governance and regulatory matters.

Skills

Good communication abilities

Strong documentation skills

Coordination skills

Proficiency in MS Office

Communication

Coordination

Education

Executive CS qualification or LLB Background

LLB background

Tools

MS Office

Job description

Visakhapatnam (Urban), India | Posted on 02/12/2026

PBL is a reputed name in the transportation of heavy equipment, containers, ODC loads etc. as well as in providing cranes and other equipment for hire to companies across India.

We have been in business for 40 years, with offices in the south and west of India but now looking to have a presence all over India. We own and operate trailers, cranes, forklifts, trucks etc. and provides end-to-end road transport solutions, including installation of the products delivered. On an average, about 250,000 MT of general cargo and about 30,000 MT of ODC cargo per annum are transported.

We believe in treating employees and vendors as partners in progress, as they are our most important asset. We encourage team work, continuous learning and an environment that recognises and rewards high performance standards and integrity. We rely heavily on technology to drive our people and processes - we are nearly paperless and cashless.

We invite you to join us in the exciting future that we see for us and our employees.

Job Description

We are looking for a qualified Executive – Company Secretary to handle corporate compliance, board coordination, statutory filings, and documentation. The role involves ensuring compliance with the Companies Act and maintaining accurate corporate records in a timely manner.

Key Responsibilities

• Prepare notices, agendas, and supporting documents for General, Board and Committee Meetings.
• Coordinate and assist in conducting the Meetings.
• Draft and maintain Minutes of Meetings and track action points.
• Ensure compliance with the Companies Act and other statutory requirements.
• Prepare and file necessary forms and returns with ROC.
• Maintain statutory registers and corporate records as required.
• Ensure proper filing and maintenance of company documents (physical and digital).
• Maintain and monitor the compliance calendar to ensure timely submissions.
• Draft board resolutions and official corporate communications.
• Coordinate with auditors, consultants, and internal departments for compliance matters.
• Support management in corporate governance and regulatory matters.

Requirements

• Executive CS qualification or LLB Background candidates.
• About 3 years of experience in Company Secretarial and compliance work.
• Good knowledge of Companies Act and ROC procedures.
• Strong documentation and record management skills.
• Good communication and coordination abilities.Proficiency in MS Office.
• Open to both males and females.

Recruitment Process

• Shortlisted candidates will receive a preliminary call from the HR Executive. Eligible candidates will then be required to complete and submit the Standard Application Form within the specified timeline.
• Eligible candidates will be invited to attend an online test on the scheduled date and time.
• Candidates who qualify must submit scanned copies of their educational and experience certificates upon confirmation from HR.
• Further shortlisted candidates will be invited for the final interview at the Corporate Office.
• We will reimburse reasonable travel expenses to the outstation candidates.
• Selected candidates will be placed on probation for six months and must agree to serve the company for a minimum period of two years by executing a service bond.
• In case of bond violation, the candidate will be required to compensate the company as per the applicable terms.

• Reimbursements of expenses incurred for conveyance,
• Travel stay, etc., for business purposes as per company policies.
• Participation in team incentive programs after completion of the probation period
• Opportunities for growth
• variable pay component in salary paid based on performance