Senior Company Secretory

QuickHire; Mumbai Suburban; On-site; INR 1,500,000 - 2,000,000; Full time

Job summary

A leading HR services provider in Mumbai is seeking a Senior Company Secretary to oversee compliance and statutory obligations. The role requires a candidate with at least 5 years in a listed limited company, expertise in FEMA and SEBI regulations, and strong organizational skills. You will be responsible for organizing board meetings, preparing compliance documents, and liaising with regulatory bodies. This full-time position offers a mid-senior level opportunity in a dynamic environment.

Qualifications

• Minimum 5 years of stability at one organization.
• Candidate should come from a listed limited company.
• Knowledge about corporate law and compliance is required.

Responsibilities

• Organize and coordinate Board/committee meetings.
• Prepare and file annual and event-based forms with ROC and RBI.
• Liaise with regulatory authorities and the Board of Directors.

Skills

Experience in FEMA, SEBI, ESOPS

Knowledge of CS compliance

Organizational skills

Effective communication skills

Attention to detail

Tools

PIT software

Legal compliance tools

Board App

Job description

Join to apply for the Senior Company Secretory role at QuickHire.

• Candidate from BSE, NSE listed company require
• Candidate stability should be required at one organization with minimum 5 years
• Preferred Location: Mumbai (Local Candidate Must)
• FEMA, SEBI, ESOPS experience must required
• Candidate should be from a limited company rathe then private limited
• Candidate should have knowledge about the CS compliance

1. Organising and coordinating of Board/committee Meetings, General Meetings and Postal Ballot, etc
2. Preparation of Agenda/ resolutions/minutes of Board/Committee Meetings with accuracy
3. Preparation of Notice/Proceedings/Minutes of the Annual/Extra-Ordinary General Meeting/ Postal Ballot
4. Declaration of Outcome, Results and post activities of the Board /Annual/Extra-Ordinary General Meeting/ Postal Ballot, etc.
5. Preparation and Filing of various Announcements/Press Releases/other compliances with Exchanges with accuracy
6. Preparation and Filing of various Annual and Event based Forms with ROC and RBI
7. Streamline and improve existing compliance processes
8. Having knowledge of ESOP process from start to end including Corporate Action, Stock Exchange/Depositories/ROC/ RBI / RTA formalities
9. Having knowledge of Compliances and filings for overseas subsidiaries in UK, USA, APAC and Middle East, etc
10. Handling preparation of Annual Report including Directors Report/MDA/CG Report/Notices/FAQ/ M&DA,BRSR, etc.
11. To ensure Statutory registers / filings/ submissions and records are kept up to date and all limits/compliances are monitored effectively
12. To implement the process for review, updates and maintenance of the documents / information in the repository as well as physically- for easy tracing
13. Co-ordination with RTA for handling investor complaints/MIS/Quarterly compliances/other updates
14. Liaisoning with the Board of Directors and the Leadership Team
15. Meticulous attention to detail and well organised approach to work
16. Co-ordinating with regulatory authorities including Depositories/Exchange officials/Lawyers, and Auditors ,etc.
17. Hands-on experience on software related to PIT, FIRMS portal, legal compliance tool and Board App
18. A pro -active approach to organisational issues with ability in multi-tasking and able to work independently and self-motivated
19. Actively involved in the tracking, interpretation, and end to end implementation of circulars and Regulations issued by the Regulatory Authorities from time to time such as MCA, SEBI, Stock Exchanges, RBI, etc.as applicable
20. Providing expert advice and guidance to the board of directors on matters related to corporate law, corporate restructuring, mergers and acquisitions, and other legal and regulatory aspects affecting the company's operations.
21. Effective communication and interpersonal skills including implementation of the Board decisions and policies( oral and written)
22. Well-versed with the Statutory compliances under the Companies Act/SEBI Regulations/PIT & SDD Regulations/IEPF/RBI Regulations/IEPF/CSR/Secretarial Standards, etc

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative

Industries

• Human Resources Services