Executive (Campus Administration)

Ashoka; Sonipat; On-site; INR 350,000 - 650,000; Full time

Job summary

Ashoka University in Sonipat, Haryana invites applications for an Administration role focused on space allocation, key control, nameplate updates and furniture store management. The role requires coordinating with multiple departments to ensure smooth campus operations.

The ideal candidate will have 2–4 years of relevant experience in administration, facility or space management and a background in handling office infrastructure and inventory.

Qualifications

• Graduate in any discipline. Preferably BA/BBM/BBA or Diploma in Facility Management.
• 2–4 years of relevant experience in Administration, Facility Management, Space Management or Inventory Management.
• Prior experience in managing office infrastructure, furniture stores, keys and workplace administration is advantageous.

Responsibilities

• Manage faculty and administrative spaces including allocation, reallocation, seating, floor plans, and utilisation records.
• Coordinate centralized issuance, tracking and return of keys with accurate registers.
• Oversee installation and maintenance of name plates per branding specs.
• Manage the University's Furniture Store: inventory, stock registers, issuance, transfers and returns.
• Serve as the single coordinator for space, keys, furniture and nameplates with Procurement, Finance, Facilities, IT, Housekeeping and Security.
• Coordinate with vendors for furniture deliveries, repairs, and nameplate fabrication/installation.
• Maintain documentation, trackers and MIS reports on space utilisation, key movements, furniture inventory and requests.

Skills

Space management

Inventory management

Coordination

Record-keeping

Stakeholder management

Education

Bachelor's degree / Diploma in Business Administration or Facility Management

Tools

MS Office (Excel/Docs)

Facility management software

Job description

Department: Campus Administration

Reports To: Assistant Manager

Experience: 2-4 years

ABOUT THE ROLE

To independently manage and coordinate the day-to-day administrative activities related to space allocation and utilisation for Faculty and Administrative departments, key management, nameplate installation and maintenance, and furniture store operations.

The position will ensure systematic space allocation, proper control and accountability of keys, timely installation and updating of name plates, and effective management of furniture inventory. The role requires close coordination with Faculty members, Department Heads, Administrative teams, Facilities Management, and Housekeeping to ensure seamless administrative support across the University campus.

ROLES AND RESPONSIBILITIES

• Manage faculty and administrative office spaces, including space allocation, reallocation, office shifting, seating arrangements, floor plans, and space utilisation records.
• Manage the centralised issuance, tracking, and return of keys for faculty cabins, administrative offices, storage rooms, and other designated spaces, maintaining accurate key registers.
• Coordinate the preparation, installation, replacement, and removal of faculty and administrative name plates, ensuring accuracy and adherence to branding specifications.
• Independently manage the University's Furniture Store, including inventory, stock registers, furniture issuance, transfers, returns, and condemnation.
• Act as the single point of coordination for space, keys, furniture, and nameplate requirements, working closely with Procurement, Finance, Facilities, IT, Housekeeping, and Security.
• Coordinate with vendors for furniture deliveries, repairs, replacements, lock-related requirements, and nameplate fabrication and installation.
• Maintain centralised documentation, trackers, and monthly MIS reports covering space utilisation, key movements, furniture inventory, nameplate status, pending requests, and operational requirements.

WHAT WE ARE LOOKING FOR

Qualifications

• Graduate in any discipline. A degree/diploma in Business Administration, Facility Management or Operations will be preferred.
• 2–4 years of relevant experience in Administration, Facility Management, Space Management or Inventory Management.
• Prior experience in managing office infrastructure, furniture stores, keys and workplace administration will be an advantage.

Who You Are

• You are organised and detail-oriented, with strong skills in space and inventory management.
• You are good at coordination, record-keeping, and managing day-to-day administrative operations.
• You are proactive and take ownership of requests, follow-ups, and timely resolution of issues.
• You communicate effectively and work well with multiple departments, vendors, and stakeholders.
• You are comfortable managing multiple priorities and maintaining accurate records and reports.

ABOUT ASHOKA UNIVERSITY

Ashoka University is India's premier interdisciplinary higher education and research-focused institution, offering world-class opportunities in the natural sciences, social sciences, and humanities. Established in 2014 by leaders, thinkers, academics, and philanthropists from diverse fields, it operates on a unique model of collective philanthropy, integrating exemplary governance standards with cutting-edge pedagogy and a faculty body of international acclaim.

Today, the University has a community of 3000+ students and operates seven Schools imparting industry-oriented education, professional skills, and values-based learning to prepare students for global careers. The University espouses principles of inclusivity and diversity, having more than 57% women, 4% international scholars, 100+ students with disabilities, and over 47% students on scholarships. Since its inception, Rs 723 crores have been awarded in scholarships with over 2,000 students receiving full-tuition fee waivers cumulatively and 5400+ students being supported through scholarships. In addition, nearly 5500 of Ashoka's alumni are pursuing careers of their choice in reputed organisations and leading universities across the world.

Ashoka University continues to reaffirm its commitment to building an inclusive institution of excellence in teaching and research, nurturing responsible leaders for India and the world. In 2025, Ashoka University was honoured with the 'University of the Year (Emerging)' award at the 20th FICCI Higher Education Summit 2025 - one of India's notable industry platforms celebrating excellence in academia and innovation. The University also secured the first position in the Indian Institutional Ranking Framework (IIRF) 2025 in two prestigious categories.

The Ashoka advantage will continue to equip its students with the skills to see the big picture - to critically analyse, question, interpret, craft compelling arguments, and find sustainable solutions. It is a collective effort towards nation-building. This is where tomorrow's leaders are born.

Check out the Ashoka Website to know more : https://www.ashoka.edu.in/