Deputy Manager (Campus Administration)

Ashoka; Sonipat; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Ashoka University seeks a skilled Maintenance Supervisor to oversee university facilities, ensuring all buildings, classrooms, and infrastructure are well-maintained and safe. The role requires hands-on management of the maintenance team and collaboration with various departments to sustain a clean, functional campus environment for students and staff.

The ideal candidate brings 5-8 years of experience in facilities management, strong leadership, and a focus on safety and efficiency.

Qualifications

• Experience: 5-8 years in facilities or campus maintenance.
• Strong problem-solving skills and the ability to handle emergencies.
• Excellent organisational and time-management skills.
• Ability to work under pressure and meet deadlines.
• Strong attention to detail.

Responsibilities

• Supervise and coordinate maintenance staff including electricians, plumbers, and carpenters.
• Assign daily tasks and ensure timely completion of requests.
• Provide training and guidance on safety standards and equipment handling.
• Conduct regular inspections of classrooms, washrooms, and common areas to de-snag within targets.
• Oversee repairs of buildings and systems, coordinating with internal teams and external contractors as needed.

Skills

Maintenance supervision

Leadership

Emergency response

Safety compliance

Problem solving

Job description

Department: Campus Administration

Reports To: Vice President

Experience:5-8 years

ABOUT THE ROLE

You will be responsible for overseeing the maintenance and repair of university facilities, ensuring all buildings, classrooms, equipment, and infrastructure are well-maintained and operational. The role requires hands‑on management of the maintenance team and coordination with various departments to ensure a safe, clean, and functional environment for students, faculty, and staff.

ROLES AND RESPONSIBILITIES

1. Supervision:

• Supervise and coordinate the activities of the maintenance staff, including electricians, plumbers, carpenters, and civil staffs.
• Assign daily work tasks and ensure timely completion of all maintenance requests.
• Provide training and guidance to the team on best practices, safety standards, and equipment handling.
• Conduct regular inspections of Classrooms, Lecture Rooms, Washrooms, Important Meeting and Conference Rooms and common areas to identify the Snags and ensure to de‑snag within the TAT.
• Ensure all equipment is functioning efficiently and plan for replacements or upgrades when necessary.

2. Facility Repairs and Upkeep:

• Oversee the repair and maintenance of all university buildings and structures, including plumbing, electrical, and mechanical systems.
• Ensure that all repairs are conducted in a timely and cost‑effective manner while minimizing disruptions to campus activities.
• Manage emergency repairs and coordinate with the Maintenance Team and also at times with the external contractors if required.

3. Safety and Compliance:

• Ensure that all maintenance activities are conducted in accordance with university safety regulations, building codes, and industry standards.
• Maintain records of inspections, certifications, and maintenance logs for compliance purposes.
• Implement safety training programs for the maintenance staff and ensure adherence to health and safety protocols.

4. Coordination with Other Departments:

• Collaborate with academic, administrative, and residential departments to schedule maintenance activities that minimize disruption to university operations.
• Coordinate with event management teams to ensure that facilities are ready and properly maintained for special events, conferences, and functions.

5. Record Keeping and Reporting:

• Maintain records of all maintenance activities, equipment manuals, repair histories, and inventory.
• Generate regular reports on the status of university facilities, maintenance progress, and potential future needs.
• Assist the Head of HK in strategic planning for long‑term maintenance and upgrades.

WHAT WE ARE LOOKING FOR

Qualifications

• Experience: e.g. 5-8 years of experience
• Strong problem‑solving skills and the ability to handle emergencies.
• Excellent organisational and time‑management skills.
• Ability to work under pressure and meet deadlines.
• Strong attention to detail.

Who You Are

• You have strong knowledge of building maintenance, repairs, and facility operations.
• You are skilled in managing maintenance teams and coordinating daily activities.
• You are proactive, organised, and focused on timely resolution of maintenance issues.
• You have good problem‑solving, communication, and coordination skills.
• You are committed to workplace safety, quality standards, and efficient campus operations.

ABOUT ASHOKA UNIVERSITY

Ashoka University is India's premier interdisciplinary higher education and research‑focused institution, offering world‑class opportunities in the natural sciences, social sciences, and humanities. Established in 2014 by leaders, thinkers, academics, and philanthropists from diverse fields, it operates on a unique model of collective philanthropy, integrating exemplary governance standards with cutting‑edge pedagogy and a faculty body of international acclaim.

Today, the University has a community of 3000+ students and operates seven Schools imparting industry‑oriented education, professional skills, and values‑based learning to prepare students for global careers. The University espouses principles of inclusivity and diversity, having more than 57% women, 4% international scholars, 100+ students with disabilities, and over 47% students on scholarships. Since its inception, Rs 723 crores have been awarded in scholarships with over 2,000 students receiving full‑tuition fee waivers cumulatively and 5400+ students being supported through scholarships. In addition, nearly 5500 of Ashoka's alumni are pursuing careers of their choice in reputed organisations and leading universities across the world.

Ashoka University continues to reaffirm its commitment to building an inclusive institution of excellence in teaching and research, nurturing responsible leaders for India and the world. In 2025, Ashoka University was honoured with the 'University of the Year (Emerging)' award at the 20th FICCI Higher Education Summit 2025 - one of India's notable industry platforms celebrating excellence in academia and innovation. The University also secured the first position in the Indian Institutional Ranking Framework (IIRF) 2025 in two prestigious categories.

The Ashoka advantage will continue to equip its students with the skills to see the big picture - to critically analyse, question, interpret, craft compelling arguments, and find sustainable solutions. It is a collective effort towards nation‑building. This is where tomorrow's leaders are born.

Check out the Ashoka Website to know more : https://www.ashoka.edu.in/