Senior Manager - Office of Faculty

Ashoka; Sonipat; On-site; INR 2,500,000 - 4,000,000; Full time

Job summary

Ashoka University is seeking a Senior Manager, Office of Faculty, to lead the administrative and operational functioning of the office on the campus in Sonipat, Haryana. You will drive efficient systems, coordinate with HR, IT, and academic teams, and own faculty-facing processes within six months to deliver improvements.

The role requires 7-9 years of relevant experience, strong Excel skills, and familiarity with Interfolio and AI automation systems.

Qualifications

• Education: Graduate degree; postgraduate in management/administration/education/human resources preferred.
• Experience: 7-9 years in administration, operations, or programme management, ideally in university higher-education.
• Technical: Excel dashboards and management reports; knowledge of AI and institutional data systems like Interfolio.

Responsibilities

• Lead faculty administrative and operational services across the office.
• Monitor operational performance and drive efficiency improvements.
• Support faculty recruitment and onboarding with HR and academic teams.
• Organise faculty meetings end-to-end and support leadership on key decisions.
• Build and maintain faculty dashboards and management reports with data accuracy and confidentiality.
• Maintain faculty data for accreditations, rankings, and institutional reporting.

Skills

Data-driven decision making

Stakeholder management

Process improvement

Leadership

Education

Graduate degree in any discipline

Postgraduate qualification in management/administration/education/human resources

Tools

Interfolio

AI automation systems

Job description

Location : Ashoka University Campus, Sonipat, Haryana (Delhi-NCR)

Department: Office of Faculty

Reports To: Director, Office of Faculty

Role Type: Full-time

Experience: 7-9 years

ABOUT THE ROLE

The Senior Manager, Office of Faculty, will lead the administrative and operational functioning of the office, ensuring that systems, processes, and support services are efficient, well-coordinated, and responsive to faculty needs. The role is equally about running day-to-day operations and improving the systems behind them, working credibly with academic staff, senior leadership, and administrative teams across the University. Within six months, you will have taken ownership of the office's core operating systems and be driving improvements to faculty-facing processes with minimal oversight.

ROLES AND RESPONSIBILITIES

• Lead faculty administrative and operational services, coordinating operational planning and continuously improving systems, policies, workflows, and standard operating procedures across the office.
• Monitor operational performance, identify gaps, and act on opportunities to improve efficiency and service quality.
• Support faculty recruitment in coordination with HR and academic teams, and coordinate the onboarding and induction of new faculty, tracking appointments, offers, and joining formalities through to completion.
• Organise faculty meetings end-to-end - scheduling, agendas, minutes, and follow-up on agreed actions - and support the Director, Office of Faculty, on key decisions and initiatives.
• Build and maintain faculty dashboards and management reports, analysing underlying data to support planning, reviews, and decision-making, while ensuring data accuracy, consistency, and confidentiality.
• Maintain faculty data required for accreditations, rankings, reviews, and institutional reporting, working with other departments to collect, verify, and organise this information within required timelines.
• Oversee faculty housing allocation with Operations and office space allocation, and build effective working relationships with HR, Finance, IT, Procurement, and other administrative departments.

WHAT WE ARE LOOKING FOR

Qualifications

• Education: Graduate degree in any discipline; a postgraduate qualification in management, administration, education, human resources, or a related field preferred.
• Experience: 7-9 years of relevant experience in administration, operations, or programme management, ideally in a university or higher-education environment.
• Technical: Strong proficiency in Microsoft Excel, including building and maintaining dashboards and management reports to a high standard of accuracy; working knowledge of AI and automation systems and institutional data systems such as Interfolio.

Who You Are

• You take ownership of the office's operating systems end-to-end, diagnosing where processes break down and redesigning workflows rather than just patching issues as they arise.
• You exercise sound judgment and discretion when handling confidential faculty and institutional information, knowing what can be shared, with whom, and when.
• You build credibility quickly with both senior academic leadership and administrative teams, adapting your approach to each audience without diluting your message.
• You lead through influence rather than authority, aligning HR, Finance, IT, Procurement, and academic departments around shared faculty-support priorities.
• You hold yourself and the office accountable for data accuracy and timeliness, treating dashboards and institutional reporting as decision-grade rather than administrative record-keeping.

ABOUT ASHOKA UNIVERSITY

Ashoka University is India's premier interdisciplinary higher education and research-focused institution, offering world-class opportunities in the natural sciences, social sciences, and humanities. Established in 2014 by leaders, thinkers, academics, and philanthropists from diverse fields, it operates on a unique model of collective philanthropy, integrating exemplary governance standards with cutting-edge pedagogy and a faculty body of international acclaim.

Today, the University has a community of 3000+ students and operates seven Schools imparting industry-oriented education, professional skills, and values-based learning to prepare students for global careers. The University espouses principles of inclusivity and diversity, having more than 57% women, 4% international scholars, 100+ students with disabilities, and over 47% students on scholarships. Since its inception, Rs 723 crores have been awarded in scholarships with over 2,000 students receiving full-tuition fee waivers cumulatively and 5400+ students being supported through scholarships. In addition, nearly 5500 of Ashoka's alumni are pursuing careers of their choice in reputed organisations and leading universities across the world.

Ashoka University continues to reaffirm its commitment to building an inclusive institution of excellence in teaching and research, nurturing responsible leaders for India and the world. In 2025, Ashoka University was honoured with the 'University of the Year (Emerging)' award at the 20th FICCI Higher Education Summit 2025 - one of India's notable industry platforms celebrating excellence in academia and innovation. The University also secured the first position in the Indian Institutional Ranking Framework (IIRF) 2025 in two prestigious categories.

Check out the Ashoka Website to know more : https://www.ashoka.edu.in/