Executive – Business & Operations

Carnival Motion Pictures; Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

Carnival Motion Pictures in Mumbai seeks an Operations Coordinator to support business and project operations, sales, marketing and admin tasks. The role involves coordinating with clients, vendors, and internal teams, managing schedules, contracts and payments, and maintaining project trackers.

Travel and field work are required. The ideal candidate should be highly organized, proactive, and proficient in Excel, PowerPoint and Google Workspace, with excellent English and strong follow-up

Qualifications

• Experience in Office admin, Hospitality, F&B, Media or Operations preferred.
• Excellent English, strong follow-up and communication skills.
• Highly organized, proactive and able to multitask.
• Good Excel, PowerPoint and Google Workspace skills.
• Basic knowledge of accounts and payments.
• Comfortable with travel and field work.
• Mature, discreet and trustworthy.

Responsibilities

• Coordinate with existing clients, owners, partners, producers, agencies, vendors and internal teams.
• Support villa and canteen/café operations. Coordinate shoots, locations, vendors and schedules.
• Follow up on contracts, payments, POs, documentation and statutory requirements. Ensure timely resolution of operational issues.
• Maintain MIS, trackers and project updates.
• Identify and follow up on new business opportunities. Support new business apportunities for new villa, potential canteen/café, movie/content projects.
• Assist with client pitches, proposals and presentations.
• Support movie/web-series production and content sales; training provided.
• Conduct market research and client/partner follow-ups.
• Support social media, campaigns, collaborations, events and promotions.
• Coordinate festive catering, exhibitions and gift hampers.
• Follow up with Finance on salaries, payments, reimbursements and vendor payments.
• Manage calendar, meetings, travel, flight/hotel bookings and itineraries.
• Prepare Director’s claims and supporting documents.
• Track deadlines, action points and ensure closure.

Skills

English proficiency

Follow-up

Communication

Organization

multitask

Excel

PowerPoint

Google Workspace

Accounts/payments

Travel

Maturity & discretion

Tools

Excel

PowerPoint

Google Workspace

Job description

1. Business & Project Operations Coordination

• Coordinate with existing clients, owners, partners, producers, agencies, vendors and internal teams.
• Support villa and canteen/café operations. Coordinate shoots, locations, vendors and schedules.
• Follow up on contracts, payments, POs, documentation and statutory requirements. Ensure timely resolution of operational issues.
• Maintain MIS, trackers and project updates.

2. Sales & Business Development

• Identify and follow up on new business opportunities. Support new business apportunities for new villa, potential canteen/café, movie/content projects.
• Assist with client pitches, proposals and presentations.
• Support movie/web-series production and content sales; training provided.
• Conduct market research and client/partner follow-ups.

3. Marketing & Events

• Support social media, campaigns, collaborations, events and promotions.
• Coordinate festive catering, exhibitions and gift hampers.

4 . Administrative

• Follow up with Finance on salaries, payments, reimbursements and vendor payments.
• Manage calendar, meetings, travel, flight/hotel bookings and itineraries.
• Prepare Director’s claims and supporting documents.
• Track deadlines, action points and ensure closure.

Ideal Candidate

• Experience in Office admin, Hospitality, F&B, Media or Operations preferred.
• Excellent English, strong follow-up and communication skills.
• Highly organized, proactive and able to multitask.
• Good Excel, PowerPoint and Google Workspace skills.
• Basic knowledge of accounts and payments.
• Comfortable with travel and field work.
• Mature, discreet and trustworthy.

Key Qualities

Ownership | Strong Follow-up | Organization | Communication | Commercial Mindset | High Energy | Field Readiness