Executive Assistant - Virtual

LTM; Chennai District; Hybrid; INR 300,000 - 600,000; Full time

Job summary

LTM is seeking a proactive Executive Assistant (Virtual Assistant) to provide virtual administrative support to business leaders across NA, UK, India, and APAC time zones. This hybrid role is ideal for female candidates based in Chennai, Mumbai, Bangalore, Hyderabad or Pune, offering dynamic cross-geo collaboration.

You will manage travel, calendars, and expense processes, while ensuring smooth stakeholder communication and timely task execution in a fast-paced environment.

Qualifications

• 0–3 years of experience in Executive Assistant or Administrative Support roles.
• Experience supporting senior leaders virtually, across NA and UK time zones is a plus.
• Hybrid role; based in Chennai, Mumbai, Bangalore, Hyderabad or Pune, India.

Responsibilities

• Manage domestic and international travel bookings (flights, hotels, ground transport) and urgent requests.
• Coordinate executive calendars across multiple time zones and resolve scheduling conflicts.
• Process expense claims through Concur and secure timely approvals.
• Provide administrative support to global leaders via email and phone; coordinate with stakeholders.
• Prioritize multiple tasks in a fast-paced environment and adapt to changing business requirements.

Skills

Calendar management

Travel arrangement

Expense management

Virtual assistance

Multinational coordination

Communication

Tools

Concur

Job description

We are seeking a proactive and highly organized Executive Assistant (Virtual Assistant) to provide virtual administrative support to business leaders across multiple geographies. The role requires supporting executives located in North America (NA), UK, India, and APAC time zones through effective communication, coordination, and administrative management. This is a hybrid work model role, and we are looking for female candidates based in Chennai, Mumbai, Bangalore, Hyderabad, or Pune.

About the Role

Responsibilities

• Manage domestic and international travel bookings, including flights, hotels, and ground transportation, while handling urgent travel requests and resolving related issues.
• Efficiently manage executive calendars, schedule meetings across multiple time zones, and resolve scheduling conflicts.
• Process expense claims through Concur, coordinate with vendors for receipts, and ensure timely approvals and submissions.
• Provide administrative support to global leaders, ensuring effective stakeholder coordination through email and phone communication.
• Prioritize multiple tasks in a fast-paced environment while adapting to changing business requirements and deadlines.

Qualifications

• 0 - 3 years of experience in Executive Assistant or Administrative Support roles.
• Prior experience supporting senior leaders virtually, especially across NA and UK time zones, will be an added advantage.

Required Skills

• Proactive and highly organized.
• Effective communication and coordination across multiple geographies and time zones.
• Ability to manage calendars, travel bookings, and expense processes efficiently.
• Capability to prioritize multiple tasks in a fast-paced environment.

Preferred Skills

• Prior experience supporting senior leaders virtually, especially across NA and UK time zones.