Assistant to Director

DevsLane; Dehradun; On-site; INR 200,000 - 500,000; Full time

Benefits offered by this job

Competitive compensation

Mentorship and growth opportunities

Exposure to leadership operations

Job summary

A software engineering firm in Dehradun is seeking an Assistant to the Director to support the COO. Responsibilities include calendar management, correspondence, travel arrangements, and office operations. Ideal candidates will have exceptional organizational skills, professional demeanor, and the ability to handle confidential information. The position offers full-time employment with a competitive salary range of 2-5 LPA, based on experience. This role is integral to ensuring smooth day-to-day operations and effective communication within the organization.

Qualifications

• 0-3 years of experience in an administrative role.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and deadlines.

Responsibilities

• Manage the COO's calendar and schedule effectively.
• Draft and send professional correspondence.
• Coordinate travel logistics and itineraries.
• Support meeting preparation and follow-ups.
• Oversee office and administrative operations.

Skills

Organization and Time Management

Written Communication

Proactive Follow-Through

Tool Comfort

Professional Demeanor

Attention to Detail

Discretion and Confidentiality

Tools

Google Workspace

Job description

About DevsLane

DevsLane is a software engineering firm that provides vetted, high-caliber engineers to clients across FinTech, HealthTech, EdTech, eCommerce, and Blockchain. With 100+ successful projects delivered, we have built a reputation for engineering excellence and reliable execution. We are based in Dehradun and operate with a lean, high-standards team where every role matters.

The Role

Title: Assistant to the Director

Reports to: COO

Experience: 0-3 years

Compensation: 2-5 LPA

Location: Dehradun (in-office)

Type: Full-time

This is an executive assistant role focused on operational excellence. You will be the COO's force multiplier -- managing their calendar, coordinating travel, handling correspondence, preparing for meetings, and ensuring nothing falls through the cracks.

This is not a strategic or chief-of-staff position. This role is about flawless execution of day-to-day operations: keeping the COO's time protected, communication flowing smoothly, and administrative processes running without friction.

The right person for this role is organized to a fault, communicates clearly and professionally, follows through on every detail, and takes pride in making the people around them more effective.

What You'll Do

Calendar and Schedule Management (30%)

• Own the COO's calendar end-to-end: scheduling, rescheduling, conflict resolution, and buffer management
• Coordinate meeting times across internal teams, clients, and external partners
• Send calendar invites with clear agendas, location/link details, and required prep materials
• Proactively flag scheduling conflicts and propose solutions before they become problems
• Maintain a daily/weekly briefing of upcoming commitments and deadlines

Communication and Correspondence (25%)

• Draft, proofread, and send emails on behalf of the COO -- professional, clear, and error-free
• Screen and prioritize incoming communication, flagging urgent items and filtering noise
• Manage follow-up threads: ensure responses are sent, commitments are tracked, and loops are closed
• Maintain templates for recurring communication (client updates, internal memos, vendor correspondence)
• Serve as a communication bridge between the COO and internal/external stakeholders

Travel and Logistics (15%)

• Research and book flights, hotels, cabs, and co-working spaces for business travel
• Prepare detailed travel itineraries with confirmation numbers, addresses, contact details, and backup options
• Handle last-minute changes, cancellations, and rebookings calmly and efficiently
• Coordinate visa/documentation requirements for international travel when needed
• Manage travel expense tracking and reimbursement submissions

Meeting Support and Follow-ups (15%)

• Prepare meeting briefs: attendee backgrounds, agenda items, relevant documents, and talking points
• Take notes during key meetings and circulate clear, actionable summaries within 24 hours
• Track action items from meetings and follow up with owners on deadlines
• Ensure the COO walks into every meeting prepared and walks out with clear next steps documented
• Coordinate recurring meeting cadences (weekly syncs, monthly reviews, quarterly planning)

Office and Admin Operations (15%)

• Manage vendor relationships for office supplies, subscriptions, and services
• Handle document organization: filing, version control, and access management
• Process invoices, coordinate with the finance team on payments, and maintain basic expense records
• Coordinate office logistics: visitor arrangements, meeting room bookings, event support
• Maintain and update internal trackers, SOPs, and administrative databases

What Success Looks Like in 3 Months

• The COO's calendar runs smoothly with zero double-bookings or missed meetings
• All correspondence is handled promptly, professionally, and without errors
• Travel arrangements are booked proactively with complete itineraries and backup plans
• Meeting action items are tracked systematically, and nothing falls through the cracks
• You have built a reliable system for recurring tasks and the COO trusts you to handle things independently
• Internal stakeholders see you as the go-to person for anything that needs the COO's attention or coordination

Must-Have Skills

• Organization and Time Management- You can juggle multiple priorities without dropping any. You use systems (lists, calendars, trackers) to stay on top of everything.
• Written Communication- Your emails are clear, professional, and typo-free. You can draft correspondence that represents the COO's voice accurately.
• Proactive Follow-Through- You do not wait to be reminded. If something is pending, you chase it. If a deadline is approaching, you flag it early. Nothing drops.
• Tool Comfort- You are proficient with Google Workspace (Gmail, Calendar, Docs, Sheets), calendar management tools, and spreadsheets. You can learn new tools quickly.
• Professional Demeanor- You represent the COO's office. You are polished, composed, and appropriate in all interactions -- with clients, vendors, and internal teams.
• Attention to Detail- You catch the small things: a wrong date, a missing attachment, an inconsistent number. Details matter to you.
• Discretion and Confidentiality- You handle sensitive information (financial details, client conversations, strategic discussions) with maturity and confidentiality.

Nice-to-Have

• Prior experience as an executive assistant, personal assistant, or in an administrative role
• Event coordination experience (offsites, team events, client visits)
• Basic bookkeeping or familiarity with invoicing and expense tracking
• Hindi proficiency (for local vendor and office coordination)

Foundational Qualities

• Ownership- You treat the COO's priorities as your own. You do not say "I sent the email" and consider it done -- you say "I confirmed they received it and are acting on it."
• Communication- You are clear, concise, and professional in all written and verbal communication. You ask clarifying questions rather than making assumptions.
• Professionalism- You are punctual, well-presented, and composed. You represent the COO's office with maturity in every interaction.
• Attention to Detail- You catch errors before they go out. You double-check dates, names, amounts, and attachments. You maintain clean, organized records.
• Proactiveness- You anticipate needs before being asked. You prepare the briefing before the meeting. You flag the conflict before it becomes a crisis.
• Discretion- You handle confidential information with care. You know what to share, what to hold back, and when to escape. Trust is non-negotiable.
• Adaptability- Priorities shift, plans change, and urgent requests come in. You adjust without drama and reprioritize effectively.
• Reliability- When you say something will be done, it gets done -- on time, every time. The COO never has to wonder if you followed through.

What We Offer

• Direct exposure to how a growing software engineering firm operates at the leadership level
• A front-row seat to client relationships, business operations, and strategic decision-making
• A structured, professional work environment where high standards are the norm
• Mentorship and growth opportunities as the company scales
• Competitive compensation (2-5 LPA based on experience and capability)

What We're NOT Looking For

• Someone who needs constant supervision or reminders to complete tasks
• Someone who treats this as a "back-office" role with no accountability
• Someone who is sloppy with communication – typos, vague emails, or missed follow-ups
• Someone who cannot handle confidential information with discretion
• Someone looking for a strategic or decision-making role – this is operational excellence
• Someone who is uncomfortable with a fast-paced, detail-oriented environment