Executive Assistant

Pradeep Stainless; Chennai District; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Pradeep Stainless in Chennai, Tamil Nadu, is seeking an organized Executive Assistant to the Managing Director to provide comprehensive administrative support, manage the MD’s schedule, emails, and correspondence, and coordinate with vendors and departments.

The role requires 3–7 years of relevant experience, excellent communication, and strong MS Office skills; you will handle confidential information with discretion and ensure timely closure of tasks.

Qualifications

• Graduate or postgraduate with 3–7 years of relevant experience.
• Excellent written and verbal communication skills.
• Proficiency in MS Word, Excel, PowerPoint and Outlook/Gmail.
• Strong follow-up, coordination, and time-management abilities.
• Ability to handle confidential information with discretion.
• Professional, proactive, and independent approach.

Responsibilities

• Coordinate and follow up on the MD's daily activities and schedule.
• Draft, review, and prioritize official emails and correspondence.
• Prepare reports, summaries, and business communications.
• Coordinate with multiple departments for task completion.
• Maintain organized records of quotations and documents.
• Ensure confidentiality of management information.
• Vendor follow-ups on quotations, orders, deliveries, and payments.
• Track and report on pending items and action statuses.

Skills

Executive support

Email drafting

Calendar management

Vendor coordination

Documentation

Confidentiality

Time management

MS Office

Education

Graduate/Postgraduate

Tools

MS Word

Excel

PowerPoint

Outlook/Gmail

Job description

We are looking for a highly organized and proactive Executive Assistant to the Managing Director to provide comprehensive administrative and business support. The role involves managing the MD’s work coordination, emails and correspondence, vendor follow-ups, quotation verification, reporting, and inter-departmental coordination while ensuring timely closure of assigned tasks and complete confidentiality.

• Coordinate and follow up on the MD’s daily official activities, tasks, meetings, appointments, and schedules.
• Track pending matters, commitments, and action items and provide regular status updates.
• Coordinate with vendors on quotations, orders, deliveries, payments, and pending issues.
• Monitor, prioritize, draft, and follow up on important official emails and correspondence.
• Prepare professional emails, follow-ups, reminders, enquiries, reports, and business communications.
• Verify and compare quotations and escalate discrepancies or delays to the MD.
• Prepare pending-task reports, summaries, and follow-up status reports.
• Coordinate with HR, Purchase, Accounts, Production, Stores, Sales, Maintenance, and other departments.
• Maintain organized records of quotations, communications, approvals, and important documents.
• Ensure confidentiality of all management-related information and communications.

Mandatory Requirements

• Graduate / Postgraduate with 3–7 years of relevant experience.
• Excellent verbal and written communication skills.
• Strong email drafting and business correspondence skills.
• Proficiency in MS Word, Excel, PowerPoint, and Outlook/Gmail.
• Strong follow-up, coordination, organizational, and time-management abilities.
• Ability to prioritize tasks, manage multiple assignments, and work under pressure.
• Strong attention to detail and quotation comparison skills.
• Ability to handle confidential information with complete discretion.
• Professional, proactive, responsible, and independent approach.