Executive Assistant To Managing Director

Bmw Eminent Cars Surat; Surat; On-site; INR 1,200,000 - 2,000,000; Full time

Job summary

Eminent Group in Surat, Gujarat, is seeking an experienced Executive Assistant to provide comprehensive administrative and strategic support to the Managing Director. The role requires proactivity, discretion, and strong coordination across business functions.

You will manage the MD's calendar, travel, meetings, prepare reports, maintain confidential files, and liaise with internal departments and external stakeholders.

Qualifications

• Bachelor's degree in Business Administration, Management, Commerce, or related field.
• MBA or Postgraduate qualification will be an added advantage.
• 38 years of experience as an Executive Assistant or similar executive support role.
• Experience supporting CXOs, Directors, or MDs is preferred.

Responsibilities

• Manage the MD's calendar, appointments, meetings, and travel schedules.
• Screen, prioritize, and respond to emails, calls, and correspondence for the MD.
• Prepare agendas, presentations, reports, minutes, and business documents.
• Coordinate meetings and ensure materials are prepared in advance.
• Maintain confidential records, files, and contracts with discretion.
• Assist in tracking projects, business reviews, and strategic initiatives.
• Record meeting minutes and circulate action trackers.
• Coordinate executive events and official functions.

Skills

Executive presence

Communication

Organization

Time management

Discretion

Stakeholder management

Analytical thinking

Attention to detail

Initiative

Education

Bachelor's degree

MBA or PG qualification (advantage)

Tools

MS Office

Google Workspace

Presentations & dashboards

Job description

Job Description

Position: Executive Assistant to the Managing Director (MD)

Company: Eminent Group
Location: Surat, Gujarat
Department: Executive Office
Reporting To: Managing Director

About the Role

Eminent Group is seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative and strategic support to the Managing Director. The ideal candidate will act as a trusted partner to the MD, ensuring smooth day-to-day operations, effective communication, and seamless coordination across all business functions.

Key Responsibilities

Executive Support

• Manage the Managing Director's calendar, appointments, meetings, and travel schedules.


• Screen, prioritize, and respond to emails, phone calls, and correspondence on behalf of the MD.


• Prepare agendas, presentations, reports, meeting minutes, and business documents.


• Coordinate internal and external meetings, ensuring all required materials are prepared in advance.


• Follow up on action points and ensure timely completion of assigned tasks.

Coordination & Communication

• Serve as the primary point of contact between the MD and internal departments, business associates, clients, and external stakeholders.


• Coordinate with various business verticals of the Group to monitor progress on key initiatives.


• Ensure effective communication and timely dissemination of important information.

Administrative Management

• Maintain confidential records, files, contracts, and business documents with the highest level of discretion.


• Prepare expense reports, reimbursement statements, and executive documentation.


• Organize business travel, hotel bookings, transportation, and event arrangements.

Business Support

• Assist the MD in tracking ongoing projects, business reviews, and strategic initiatives.


• Conduct research, gather business intelligence, and prepare analytical reports when required.


• Monitor deadlines and ensure timely execution of commitments made by the MD.

Meeting & Event Management

• Schedule board meetings, leadership meetings, and review meetings.


• Record meeting minutes and circulate action trackers.


• Coordinate executive events, conferences, and official functions.

Confidentiality

• Handle highly confidential business information with professionalism and integrity.


• Maintain strict confidentiality regarding company operations, financial information, and strategic discussions.

Eligibility Criteria

Education

• Bachelor's degree in Business Administration, Management, Commerce, or a related field.


• MBA or Postgraduate qualification will be an added advantage.

Experience

• 38 years of experience as an Executive Assistant, Executive Secretary, Personal Assistant, or similar executive support role.


• Experience supporting CXOs, Directors, or Managing Directors is preferred.


• Experience in the Automobile, Corporate, Manufacturing, or Infrastructure industry will be an added advantage.

Required Skills

• Excellent verbal and written communication skills.


• Strong organizational and multitasking abilities.


• Exceptional time management and prioritization skills.


• High level of professionalism and discretion.


• Strong interpersonal and stakeholder management skills.


• Ability to work under pressure and meet deadlines.


• Attention to detail with excellent documentation skills.


• Problem-solving and decision-making capabilities.

Technical Skills

• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).


• Experience with Google Workspace.


• Knowledge of preparing presentations, reports, and dashboards.


• Familiarity with virtual meeting platforms and digital collaboration tools.

Key Competencies

• Executive Presence


• Confidentiality & Integrity


• Planning & Coordination


• Initiative & Proactiveness


• Business Acumen


• Adaptability


• Relationship Management


• Professional Communication


• Analytical Thinking


• Attention to Detail

Preferred Candidate Profile

• Well-groomed and professional personality.


• Strong follow-up and coordination skills.


• Ability to independently manage executive priorities.


• Flexible to travel, if required, for official business.


• Willingness to work beyond regular office hours when business demands.

What We Offer

• Opportunity to work closely with the Managing Director and senior leadership.


• Exposure to strategic business operations across multiple group companies.


• Professional growth in a dynamic and fast-paced environment.


• Collaborative work culture with opportunities for continuous learning.

Location: Surat, Gujarat
Employment Type: Full-Time