Executive Assistant to Managing Director

Infovision HR Consulting Services Pvt Ltd; Pune District; On-site; INR 600,000 - 900,000; Full time

Job summary

Infovision HR Consulting Services Pvt Ltd is seeking an Executive Assistant to support the Managing Director in Pune. The role emphasizes calendar management, travel coordination, and guest house oversight to ensure a smooth, efficient operation.

The ideal candidate will have excellent organizational and communication skills, be highly proactive, and comfortable handling confidential information in a fast-paced environment.

Qualifications

• 3+ years experience as an assistant or executive assistant.
• Strong calendar management and travel coordination.
• Experience in guest house management.
• Excellent written and verbal communication.
• Proficient with MS Office and productivity tools.

Responsibilities

• Manage MD's calendar and schedule meetings, prioritizing urgent requests.
• Coordinate travel arrangements including flights and itineraries.
• Oversee guest house operations and guest experience.
• Prepare meeting documents, agendas, and presentations.
• Act as liaison between MD and staff, ensuring smooth workflow.
• Handle confidential information discreetly.

Skills

Calendar management

Guest house management

Organizational skills

Communication skills

Office software proficiency

Tools

MS Office

G Suite

Job description

We are seeking a highly organized and proactive Executive Assistant to support the Managing Director in a dynamic and fast-paced environment. The ideal candidate will possess strong calendar management skills and experience in guest house management, ensuring that all administrative tasks are handled efficiently and effectively.

As an Executive Assistant, you will play a crucial role in managing the day-to-day operations of the Managing Director's office. Your responsibilities will include scheduling meetings, managing the calendar, and coordinating travel arrangements. You will also be responsible for maintaining a welcoming and organized guest house, ensuring that all guests receive exceptional service.

Key Responsibilities:

• Manage the Managing Director's calendar, scheduling appointments and meetings while prioritizing urgent requests.
• Coordinate travel arrangements, including flights, accommodations, and itineraries.
• Oversee the guest house management, ensuring that all facilities are well-maintained and that guests have a pleasant experience.
• Prepare and organize documents for meetings, including agendas and presentations.
• Act as a liaison between the Managing Director and other staff members, ensuring clear communication and efficient workflow.
• Handle confidential information with discretion and professionalism.

Required Skills:

• Strong calendar management skills.
• Experience in guest house management.
• Excellent organizational and multitasking abilities.
• Strong communication skills, both written and verbal.
• Proficiency in office software and tools.

If you are a motivated individual with a passion for supporting leadership and ensuring operational excellence, we encourage you to apply for this exciting opportunity.