Executive Assistant to Managing Director

Duranta Infotech Private Limited; Gurugram District; On-site; INR 800,000 - 1,400,000; Full time

Job summary

Duranta Infotech Private Limited seeks an Executive Assistant to the Managing Director to manage the MD’s diary, coordinate meetings, and arrange travel. The role includes screening calls and emails, drafting responses, and maintaining confidential documents.

The candidate will handle multiple tasks in a fast-paced environment with a professional approach to sensitive information, supporting leadership with meticulous administrative tasks and reporting.

Qualifications

• A degree or equivalent qualification.
• Proven experience in executive support to the top leadership.
• Strong organisational and time management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in MS Office and other relevant software tools.
• An ability to handle multiple tasks in a fast-paced environment.
• A professional approach to managing sensitive and confidential information.

Responsibilities

• Manage the Managing Director's diary and schedule.
• Arrange internal and external meetings and coordinate agendas.
• Facilitate travel arrangements for the Managing Director.
• Screen and draft responses to phone calls and emails.
• Maintain follow-up systems to ensure timely business activities.
• Coordinate business-related matters for the Managing Director.
• Prepare management reports, confidential correspondence, agendas and minutes of meetings.
• Prepare/distribute meeting papers and update organisational charts and key documents.
• Manage records including electronic and hard-copy databases.
• Provide administrative backup support to the Managing Director.

Skills

Diary management

Communication

Time management

Organizational skills

Interpersonal skills

Handling sensitive information

Multi-tasking

Confidential documents

Education

Degree or equivalent qualification

Tools

MS Office

Other relevant software tools

Job description

Role : Executive Assistant to Managing Director

Key Responsibilities

• Diary management
• Arranging internal and external meetings
• Facilitating travel arrangements for the Managing Director
• Phone and email management - including screening and actioning incoming calls, and screening and drafting responses to emails
• Management of follow-up systems to ensure various business activities occur in a timely manner
• Co-ordination of Managing Director's business-related matters
• Preparation of management reports, sensitive and confidential documents including correspondence, agendas and minutes of meeting etc.
• Preparation / distribution of meeting papers
• Updating organisational charts and other key documents
• Records Management including; updating, filing and maintaining electronic and hard copy databases.
• Provide administration assistance and backup support in Administration matters to Managing director as required.

Qualifications & Experience

• A degree or equivalent qualification
• Proven experience in executive support to the top leadership.
• Strong organisational and time management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in MS Office and other relevant software tools.
• An ability to handle multiple tasks in a fast-paced environment.
• A professional approach to managing sensitive and confidential information

Skills: diary,communication,confidential documents